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The Florida Bar
www.floridabar.org

Position Description

POSITION TITLE:
Meetings Coordinator
Reports to:
Director, Meetings
Supervises The Following Positions:
n/a
Summary Function:
Responsible for performing a wide variety of administrative and professional meetings related duties, including unique responsibilities specific to this position and the Meetings Dept.
% Of Time
Essential Duties and Responsibilities
35
Contracts meetings for assigned sections/division(s), and other meetings as assigned.
15
Coordinates and facilitates Annual Convention on line registration
10
Assists the Annual Convention Committee with securing law firm sponsors to increase sponsorship revenue
10
Assists with production of the Annual Convention brochure, including implementation of the convention registration form.
10
Handles accounting processes for all registration funds received and refunded for Annual Convention.
10
Designs and updates the Meetings web site for Midyear Meeting and Annual Convention.
5
Coordinates production of Midyear Meeting and Annual Convention signs; orders tickets, badges, and ribbons; and handles CLE credit reporting.
5
Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES NEEDED TO PERFORM SATISFACTORILY:
Knowledge of:
- Meetings & Contracts
- Negotiating skils
- Marketing skills
- Hotels and meeting facilities
- Effective writing skills and proper spelling, punctuation and grammar usage
- Administrative principles and procedures

Skilled in:
- Contract negotiating
- Lotus Notes or similar database
- MS Word
- MS Excel

Ability to:
- Negotiate effectively
- Multitask
- Effectively manage difficult and stressful situations
- Establish and maintain effective working relationships
- Communicate effectively and professionally, both verbally and in writing
- Pay attention to detail
- Proofread
- Prioritize work and stay organized
- Learn The Rules Regulating The Florida Bar
- Work overtime
- Be creative
- Travel
MINIMUM EDUCATION AND WORK EXPERIENCE NEEDED FOR POSITION:
REQUIRED MINIMUM EDUCATION:
Bachelor's degree (proof required at interview). Meeting planning experience may substitute for the degree on a year-for-year basis.

REQUIRED MINIMUM PROFESSIONAL WORK EXPERIENCE:
One (1) year of professional meeting planning experience. Additional meeting planning experience may substitute for the degree on a year-for-year basis.

OTHER JOB RELATED REQUIREMENTS FOR THE POSITION:
--Travel and periodic overtime are required.
--Ability to sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer.
--Ability to lift 5 to 10 lbs.

[Revised: 04-08-2013]