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The Florida Bar
www.floridabar.org
POSITION TITLE:
LEGAL SECRETARY - Lawyer Regulation (Branch)
REPORTS TO:
Branch Office Manager / Attorney
SUPERVISES THE FOLLOWING POSITIONS:
n/a
SUMMARY FUNCTION:
This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to Branch attorneys.
% Of TimeEssential Duties and Responsibilities
60
Types pleadings and correspondence.
15
Sets up monthly grievance committee meetings.
10
Updates filing system, calendar, scanning, and other administrative matters.
5
Answers telephone and written inquiries.
5
Monitors status of files assigned to attorney.
5
Receives and routes incoming mail.
KNOWLEDGE, SKILLS, AND ABILITIES NEEDED TO PERFORM SATISFACTORILY:

Knowledge of:
-- Correct spelling, punctuation, and grammar
-- Standard business formats and styles
-- Basic filing procedures

Skilled in:
-- MS Word
-- Data entry
-- Professional telephone etiquette
-- Basic arithmetic

Ability to:
-- Type sixty (60) correct words per minute
-- Type letters, memoranda, and other standard business forms in correct format
-- Organize and prioritize work
-- Demonstrate initiative in group projects and individual settings
-- Tactfully manage difficult situations
-- Communicate effectively and professionally, both verbally and in writing
-- Operate well under pressure and in a team atmosphere
-- Consistently provide an excellent service oriented attitude
MINIMUM EDUCATION AND WORK EXPERIENCE NEEDED FOR POSITION:

REQUIRED MINIMUM EDUCATION:
-- High School Diploma (or its equivalency)

REQUIRED MINIMUM PROFESSIONAL WORK EXPERIENCE:
-- Five (5) years of progressively responsible secretarial experience

ADDITIONAL INFORMATION:
-- Must type at least sixty (60) correct words per minute

[Revised: 11-04-2011]