William Henry Stafford
The following information was provided in response to a survey prepared by the Federal Court Practice Committee of The Florida Bar. This information is not binding on any judge or court official and may not be relied upon for precedential purposes. Further information may be found in the attachments (sample orders, etc.) referenced at the end of this Guide entry or on the court's website noted below.
Court: Northern District of Florida
Location of chambers: 111 North Adams Street, Tallahassee, FL 32301
Assigned courtroom: 5 West
Phone: (850) 521-3611
Email address (only for proposed orders or jury instructions):
Judicial Assistant/Secretary: Marilyn Holland
Email address: [email protected]
Courtroom Deputy: Angie Maxwell
Email address: [email protected]
Court Reporter: Lisa Jones
Email address: [email protected]
Docket Clerk: CM/ECF Filing
Law Clerk phone number(s), only if you permit law clerk(s) to receive calls:
Communication with chambers:
Do you permit contact with chambers
regarding questions of procedure? No
regarding the status of pending matters? No
May counsel contact chambers to speak with your law clerks(s)
on procedural matters? No
on the status of pending matters? No
USE OF CELL PHONES, LAPTOPS, AND OTHER ELECTRONICS IN COURT
Other than procedures adopted by the U.S. Marshal's Service relating to access to a federal courthouse, do you have any additional procedures to be followed for the use of cell phones, laptops, or other electronics?
Is there a designated court staff person to contact relating to the use of electronic media or other audiovisual needs? Angie Maxwell, 850-521-3516
*Always verify with the Clerk of Court or the U.S. Marshal's Service as to any procedures relating to the use of cell phones or other electronic devices at the courthouse.
CM/ECF PROCEDURES(in addition to Local Rules or CM/ECF procedures applicable in the District)
Do you have a preferred method for counsel to correct an electronically filed document that inadvertently contains personal information (as prohibited by Fed.R.Civ.P. 5.2)?
Do you have a preferred method governing the filing of sealed documents?
Do you prefer that (non-trial) exhibits be filed as separate docket entries (instead of filing them as attachments to the document they support)? Yes
When filing documents with multiple attachments, do you prefer that the document be filed such that it is displayed with bookmarks within the PDF image? (This question only applies if such filing is available as a format for filing attachments in your District.) No
Do you prefer that (non-trial) exhibits and depositions be filed conventionally as well as on CM/ECF? Yes
If YES, do you require more than one copy to be filed? No
Do you prefer to have proposed orders (other than those required to be filed in the case) submitted as an attachment to documents filed in CM/ECF, or do you prefer to receive them by email or another method? Attached
Should proposed orders be submitted in a format which can be edited, or is a PDF version acceptable? Format that can be edited
PRETRIAL PROCEDURE (CRIMINAL)
Do you conduct preliminary pretrial conferences in criminal cases?
If YES, what matters do you typically discuss during a preliminary pretrial conference? Current docket is civil cases.
Do you require the defendant to be present at status conferences?
If YES, do you have the same policy for defendants in custody and for defendants on bond?
Do you conduct suppression hearings or do you refer them to a Magistrate Judge?
Do you conduct hearings on pretrial motions to dismiss or to sever? Yes
Do you take the plea or do you regularly refer plea hearings to a Magistrate Judge?
If you regularly refer plea hearings to a Magistrate Judge, what circumstances would permit the parties to have a plea hearing before you?
Do you have a regular plea deadline?
If YES, when is that deadline?
If NO, is a plea deadline set at pretrial conferences?
What is your policy concerning nolo contendere or Alford pleas?
Do you have any special procedures regarding plea agreements for individuals who are cooperating with the government, e.g., sealed plea agreements, etc.?
What is your policy as to plea agreements that involve sentencing recommendations?
PRETRIAL PROCEDURE (CIVIL)
Do you issue a standard pretrial order? (Please attach a copy at the end of this survey.) No
Do you conduct preliminary pretrial hearings, e.g., pursuant to Fed.R.Civ.P. 16? No
If YES, what matters do you typically discuss during preliminary pretrial hearings?
Do you have any requirements, beyond those found in the Federal Rules of Civil Procedure and the Local Rules, as to motions for extension of time or motions for continuance? No
If YES, what do you require?
Other than as required by Local Rules, do you prefer that the moving parties submit proposed orders along with non-dispositive motions? No
Do you have any requirements, beyond those found in the Federal Rules and the Local Rules, as to ex parte temporary restraining orders?
Do you generally hear preliminary injunction motions? Yes
If YES, do you permit evidence to be introduced?
If NO, do you routinely refer preliminary injunctions for report and recommendation by a Magistrate Judge? No
Should copies of cases cited in motions and memoranda be forwarded to chambers?
copies of published cases? No
copies of unpublished opinions? Yes
If copies of cases are submitted, do you accept copies that have portions highlighted by counsel? No
Do you regularly set aside time during a given week/month for hearings on motions? No
If YES, when is your normal hearing date/time?
Under what circumstances do you allow telephonic hearings? When the need arises, telephonic hearings are held.
What is your practice concerning oral arguments on dispositive motions? Only upon request and when deemed necessary.
Will you entertain motions in limine prior to trial? Yes
If YES, how far in advance should they be filed? No set time, but as soon as possible.
Other than those discovery schedules contained in Local Rules, do you have special discovery deadlines or procedures for certain types of cases (ERISA, FLSA, etc.)? No
If YES, what types of cases and what are the deadlines or procedures?
Do you routinely refer discovery matters to a Magistrate Judge? Yes
When a dispute arises during a deposition, is it appropriate to call your chambers or the Magistrate Judge's chambers (depending on whether the case has been referred for discovery) to seek an immediate ruling? Yes
What is your preference regarding the use of alternative dispute resolution methods such as arbitration or mediation? Mediation is encouraged.
Do you require counsel to submit a proposed order referring the case to mediation? No
Do you have a procedure for counsel to request referral to a Magistrate Judge for settlement conferences? No
Do you have any special procedures for the settlement of FLSA cases? No
Do you automatically set civil cases for trial or do you wait for counsel to propose a time period in which a case should be scheduled for trial? Automatic
Do you grant specially set trial dates (dates certain)? Yes
If YES, under what circumstances will you grant trial dates certain? As to a certain week, not necessarily a day certain.
IF NO, what is your policy regarding notice for trial during a trial docket (e.g., will you give at least 48 hours' notice)? Keep counsel apprised, so that counsel, parties and witnesses do not waste time "idling" for trial to begin.
What is your practice or procedure regarding rescheduling trials that are not reached on a trial docket, e.g., will the trial date be automatically rescheduled on your next trial docket? Each case is scheduled, as required.
Do you conduct pretrial conferences? Yes
If YES, and you have a standing order regarding pretrial conferences, please attach a copy at the end of this survey.
Do you conduct Daubert hearings prior to trial? Yes
What, if any, procedural requirements do you have regarding the use of videotapes, trial graphics, depositions, and demonstrations? They are encouraged if they are clean, accurate and helpful to the jury.
Do you require trial briefs
in jury trials? No
in bench trials? No
If you require trial briefs, when are they due? N/A
Do you have any requirements for trial briefs? N/A
Do you permit counsel to perform voir dire? Yes
If YES, what guidelines or restrictions must counsel follow when conducting voir dire? Counsel may ask questions not already covered by the court.
If NO, can counsel submit proposed voir dire questions? Yes
If YES, when should such questions be submitted? With pretrial papers
What are your peremptory challenge procedures? Alternate them w/party having burden of proof going first.
In multiple party cases, do you grant each party three peremptory challenges? No
If NO, do you limit each side (i.e., plaintiff/defense) to a total of three peremptory challenges to be shared? I generally allow one extra for each additional party. In any event, I expect them to be exercised collectively.
Do you allow back striking during jury selection? No
Do you impose any standard time limits on counsel's opening statements? No
If YES, what are the time limits? Just be reasonable.
Can exhibits be used in opening statements? No
Do you allow plaintiffs to make a rebuttal during opening statements? No
Do you permit jurors to
take notes? Yes
ask questions? No
If YES, under what constraints and restrictions? Notes cannot be removed from courtroom during trial. They can never be removed from jury deliberation room.
What, if any, procedures do you have concerning objections at trial? "Objection" No argument, posturing or showboating for the jurors.
When do you require counsel to file proposed jury instructions? Only if a "boilerplate" (standard) instructions does not address the issue.
Should jury instructions also be submitted to chambers electronically? Yes
When standard jury instructions are available, do you prefer that attorneys submit condensed versions of the standard instructions? No
Do you require proposed findings of fact and conclusions of law to be filed in bench trials? Yes
If YES, when do you require the proposed findings of fact and conclusions of law to be filed? With pretrial papers.
Should the proposed findings and conclusions also be submitted to chambers electronically? Yes
Do you require sentencing memos from the parties?
If YES, what is the deadline for filing a sentencing memo?
If NO, may parties file a sentencing memo?
If counsel anticipates a contested or extensive sentencing hearing, should counsel notify the court?
If you are considering an upward departure under the United States Sentencing Guidelines, do you provide notice orally or in writing?
In a proceeding for a violation of supervised release conditions, do you personally conduct the admissions/findings of fact hearing or do you refer this to a Magistrate Judge?
What should lawyers avoid at all costs when appearing before you (other than the obvious: don't be late, do be courteous, etc.), i.e., do you have any “pet peeves”? Act professionally at all times. You are an advocate for your client but also an officer for the court.
Do you have any other practice pointers, advice, observations, or suggestions for members of the Bar appearing before you?Be prepared, be honest, be courteous to all, represent your client with integrity while dicharging your responsibility as an officer of the court. There will be other cases and other clients, but loss of your good name and reputation is terminal here.
Links to your court's webpage with information about your practices or other links you recommend for practitioners:www.flnd.uscourts.gov
ATTACHMENTSSample orders (please include a sample of any scheduling orders), biography, etc.