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Tech Tips provided by LawTech Partners.

 


Weekly Feature – Aug. 14

How to fax a document from your smartphone

Thanks to our friends at HowToGeek.com for another great Tech Tip: How to send faxes from your smartphone.

You can sign a PDF document from your phone, tablet, or any other computer and email it to someone. But some organizations still don’t accept documents via email — you may need to fax documents instead.

No, you can’t use your smartphone’s phone connection as a fax machine or dial-up modem. You’ll need to rely on an app or third-party service that does the faxing for you, just as you would sending the occasional fax from your PC.

Yes, this will cost you

You won’t find an app that lets you send an unlimited number of faxes for free. Some apps may let you send a handful of pages for free, but that’s it. These services have to maintain phone numbers and interface with the telephone network for you. Your smartphone can’t act as a dial-up modem, so you’re depending on a service’s servers to do the heavy lifting.

Still, it can save you money and be more convenient than the alternative ─ paying to use fax machines at a store, or purchasing your own fax machine and hooking it up to a telephone landline.

This method also lets you do everything entirely electronically. You can sign and fill in PDF documents on your phone and fax them. Or, use your phone’s camera to scan paper documents and fax them.

iPhone or Android apps

Search for “fax” on the App Store and you’ll find quite a few options.

But there’s a problem — the vast majority of the time when you need to fax something, you’re faxing a document that contains very personal information. It’s health care and government that tend to require faxing things, after all, and they are also dealing with your personal information.

You should not trust just anybody with handling your personal information in a fax. So we’ve got some recommendations for you.

If you are going to be sending sensitive faxes all the time, or you work for a company and you’re trying to choose a service, RingCentral Fax, which is partially owned by Cisco and AT&T, is probably the best choice for your needs, especially since they have a lot of great security features and support for multiple users with separate fax lines.

They also have a really slick mobile app that’s probably one of the nicest ways to deal with faxing, or you can send faxes through email instead. It has all the other features you can imagine, including integrations with Outlook, Google Drive, Dropbox, Box, and you can even get a toll-free number. It also has a lot of security features that would be useful for businesses or people that are transmitting secure information.

Of course, if you just want to send a few faxes, you can sign up for one of their cheap plans that start under $7 per month — and then just cancel after a month or two.

Occasional user

If you just want to send a few faxes every now and then, you can also choose eFax, which is well known as the company that basically invented faxing digitally. They have a nice mobile app that lets you both send and receive faxes.

If you just need to send the occasional fax, we also recommend MyFax, which lets you send up to 10 free pages. This doesn’t sound like much, but it’s more pages per month than most people have to fax per year. If you do need to send more pages each month, you can upgrade to a regular plan.

Both of these providers are reputable and owned by the same large company that has been doing this for years. It’s not some fly-by-night operation. They might not have all the security features that RingCentral does, but you don’t need to worry about who has your personal information.

If you’re using Windows Phone, Blackberry, a Fire Tablet or some other operating system, you can always sign up for RingCentraleFax or MyFax and then use their website to send the fax — or you can use their fax-by-email feature.

Almost all of the providers let you send faxes by emailing a document to the number you are trying to fax to, combined with a custom ending. For instance, if you wanted to fax something to 800-555-1212, you would send the document to an email like [email protected] (not a real address).

Being able to send faxes over email means that any mobile device can easily send faxes without needing to install an extra app.

Ultimately, there’s no single best fax application for everyone. If you need to send quite a few pages on an ongoing basis, a subscription-based service like RingCentral or eFax could be the best. If you want to just send a quick fax, MyFax is probably your best bet.

If you’re using another smartphone platform (like Windows Phone), your best bet is to find a fax service that lets you fax by email, which is generally the easiest and best way to send faxes anyway.

 


Previous Tips

How To Sync Your Android Phone’s Notifications To Your PC

Over the next few weeks, we’re going to give you a series of tips — via our friends at HowToGeek.com — about how to sync features on your phone to your PC, and vice versa.

If you have an Android phone, you can sync your phone’s notifications to your PC. This feature is built into the Cortana app for Android. If you have an iPhone, you can’t do this — Apple doesn’t allow apps to view your system notifications on iOS.

Cortana can sync several types of notifications with Android, though. You can get missed call notifications, incoming text message notifications and low phone battery notifications. You also can choose to forward notifications from specific apps to your PC. You could forward notifications from all apps, if you like, which would result in every single notification on your phone also appearing on your PC.

Here’s how you do it:

Once you’ve got Cortana installed, fire it up. You’ll need to grant some Android permissions: location and media access. After you approve those, go ahead and log in with the same Microsoft account that you log in to your Windows PC with. (Yes, you need to use a Microsoft Account on your PC, since that’s how Cortana syncs your notifications.)

With Cortana all logged in and ready to go, jump into the menu by tapping the three lines in the top-left corner. Then, tap “Settings.”

In the Settings menu, there’s an entry for “Sync notifications” — that’s what you’re after.

There are a handful of options here, some of which are pre-selected: missed call notifications, incoming message notifications, and low battery notifications should already be ticked. The bottom option — App notification sync — is off by default. In order to get the most out of notification sync, it’s recommended you turn it on.

You should get a popup stating that Cortana needs Notification Access, which is given on an app-by-app basis. This basically allows apps to see and interact with notifications generated by other apps. It’s a privacy thing. If you’re cool with that (and, really, you should be), then go ahead and tap the “Got it” button. This will automatically move you into Notification Access.

From here, just go ahead and tick the slider for Cortana. You’ll see a warning here, letting you know that this will give Cortana access to all of your notifications. That’s kind of the idea here, so go ahead and tap “Allow.”

Back in Cortana’s Settings menu, you can now enable App Notification Sync. Once that slider has been toggled, a new menu entry will show up: Choose which apps to sync. This is a big one, because if you don’t want to be bombarded with notifications on your PC, you’ll definitely want to be selective with which apps you allow through. Fortunately, the majority of them are toggled to “off” by default — only Facebook and Facebook Messenger are usually on.

It’s worth mentioning that you may need to go through the list of apps and find your SMS messaging app to enable text message sync.

Once you’ve selected your apps, you’re all set. Notifications on your Android phone will now generate a popup on your Windows PC, as well as populate the Action Center. There’s also an option to reply to certain messages — such as text messages, for example — but this feature seems a bit buggy since it’s still beta, so don’t rely on it completely to send those important texts for you.

Hope this helps!

Find more tech tips like this at: https://www.howtogeek.com

 

How To Improve Your Email Marketing

Thanks to the National Law Review for this week’s Tech Tip on how to improve your email marketing and open rates.

The latest statistics show average email open rates for the legal industry are just over 21 percent. If your email campaigns are performing below this benchmark, you have some work to do to boost those open rates. Here are five tips to help you do that:

 TIP #1: RESEND TO SUBSCRIBERS WHO DIDN’T OPEN YOUR EMAIL THE FIRST TIME

You probably think that once you send an email to your list, there’s not much you can do to reach the nonopeners with your message. Oh, but there is. You can resend the same email campaign to subscribers who didn’t open them. All you need to do is change your subject line.

Whatever email distribution service you use — Constant Contact, MailChimp, etc. — offers a way to resend to nonopeners. Just search for instructions in the Help section. You just need to wait several days — or even up to a month — to resend. While your open rate won’t be as high as the first time you sent your email, you will increase the number of subscribers who see your email and re-engage them so that the next time they receive an email from you, they are more likely to open it the first time.

TIP #2: CLEAN YOUR LIST

If you have people on your list who have not opened any of your emails for the past 18 months, you need to ask them if they still want to hear from you. Removing inactive subscribers does not hurt you, it helps you. Your open rates will increase, and your bounce and unopen rates will decrease, as will your email marketing costs. Search the help library on your email distribution service’s website for “clean list” and you will see instructions on how to send re-engagement campaigns to your 1- and 2-star subscribers — these are the ones who haven’t engaged much with your emails. Send the re-engagement campaign at least three times before you move them off your list.

TIP #3: SEGMENT YOUR LIST

The more relevant your emails are to your recipients, the better your open rate will be. To achieve relevancy, you need to segment your list using criteria that align with your subscriber’s areas of interest (car accident/truck accident/motorcycle accident/bicycle accident) or buying patterns (prospect/new client/repeat client/old client (no business within past year). Creating campaigns for each segment that speaks to the uniqueness of each subscriber’s situation will really boost your open rates.

TIP #4: A/B TEST SUBJECT LINES

If you have a large list — more than 5,000 subscribers — you should be A/B testing your campaigns. Test two different subject lines on a small percentage of your list and then roll out the highest performing subject line to your entire list.

TIP #5: EXAMINE OPEN RATES TO CREATE BETTER SUBJECT LINES

Take a look at your five best and worst performing email campaigns to see what they have in common. We’ve found that the best performing subject lines typically have:

  • 50 or fewer characters
  • Are personal or local (“Brian, these tips could save you a bundle in legal fees”)
  • Are concise and clear (“Free eBook offer ends August 1”)

Take what is working and replicate it for future campaigns, and jettison what isn’t working.

 

How to remove unwanted followers from your Instagram account

Thanks to our friends at HowtoGeek.com, we have this week’s #TechTip – and it’s all about maintaining control over who follows you on Instagram.

Instagram continues to add deeper account management tools, and now you can manually remove followers. This feature has been available for users with private accounts for a while, but now it’s available for everyone.

Historically, the only way for users with public profiles to disallow followers was to block them. This is a harsh approach — just because you don’t want someone following you doesn’t mean they have to be blocked.

To remove one of your followers, fire up the Instagram app and head to your own profile. Tap on Followers to see everyone who is following you.

Beside the Follow button there should be three little dots. Tap on that, then Remove to disallow that user from following you. Instagram won’t even tell them they were removed. Thanks, IG.

This feature isn’t yet available for everyone, but it started rolling out July 24 and should be available across all accounts soon.

 

How To Use The Florida Bar YLD’s ‘Lawyers Advising Lawyers’ Website

Launched by The Florida Bar’s Young Lawyers Division earlier this year, LawyersAdvisingLawyers.com is a free service offered to all members of The Florida Bar who may need advice in a specific area of law, procedure or other legal issue. Currently, the program consists of more than 300 attorney advisors who volunteer to assist other members of the Bar in this program. Advice is offered in more than 50 areas of law and procedure. All LAL attorney advisors are required to have a minimum of five years of experience in their respective areas of advice.

If you confront an issue in an area of law or procedure unfamiliar to you, the LAL program provides quick access to an attorney advisor who likely has the experience to help. A brief consultation with a LAL attorney advisor should assist you in deciding the best approach for resolving the legal issue you are confronting. Please note that the program is designed to supplement, rather than act as a substitute for, the exercise of independent judgment by the attorney seeking assistance. The areas of practice covered include:

BUSINESS

ADMIN. & GOV. LAW – FEDERAL

WILLS & TRUSTS

SPECIALTY AREAS

CRIMINAL

MARITAL & FAMILY

NON-SUBSTANTIVE AREAS OF LAW

TORTS

CIVIL PRACTICE & PROCEDURE

ADMINISTRATIVE & GOV. LAW

PROPERTY

Here’s how it works:

STEP 1: IDENTIFY

The inquiring attorney first identifies a legal issue in which advice is needed. The inquiring attorney then contacts the LAL program to be matched with an attorney advisor.

STEP 2: REQUEST

The inquiring attorney can be matched with an attorney advisor through use of this website, by email or by phone (1-800-342-8060, ext. 5807). An inquiring attorney choosing to use this website will be required to provide a Bar number. Next, the inquiring attorney should select the relevant area of law or procedure for advice. An automatic referral will then be generated with the contact information of an attorney advisor registered with the LAL program who has knowledge of the area of law chosen by the inquiring attorney.

STEP 3: DISCUSS

Within 48 hours, the inquiring attorney should contact the attorney advisor by phone or email. Before discussing the specifics of any issue, the advisor attorney must perform a conflicts search. The inquiring attorney must identify all known adverse parties and opposing counsel and provide this information to the attorney advisor. If no potential conflicts appear, the inquiring attorney will then describe the issue(s) concisely, and the attorney advisor will provide assistance.

STEP 4: RESOLVE

After a brief discussion with the attorney advisor, the inquiring attorney should exercise independent judgement to resolve the legal issue for the client.

Want to become an Advising Attorney for LAL? Here’s how:

Becoming an advisor is quick and easy. To enroll, simply click the “Become an Advisor” button. You will be required to log into the Florida Bar’s website using your Florida Bar Identification Number and password. Next, check the box next to the areas in which you are willing to be contacted to provide advice. To finalize, please review the “Requirements of Advisor, Advisor Acknowledgement” and certify the information is true and correct by clicking on the “I Agree” button. You will be contacted from The Florida Bar when your contact information has been shared with an inquiring attorney. To qualify, an LAL attorney advisor must have a minimum of five years of experience in the area of advice and must be a member of The Florida Bar in good standing.

Just remember: LAL attorney advisors serve on a volunteer basis; an inquiring attorney should refrain from involving a LAL attorney advisor in a prolonged discussion.

 

How to find and remove duplicate files on Windows

Duplicate file finders scan your hard drive for unnecessary duplicated files and help you remove them, freeing up space. Here are our picks for the best duplicate file finders, whether you’re looking for something easy to use, an application you may already have installed, or a powerful tool with the most advanced filters.

You shouldn’t use these tools to remove duplicate files found in system folders such as the Windows and Program Files folders. Windows and the programs you use may need these duplicate files in different locations to function properly.

Find and Delete Duplicate Files the Easy Way with Duplicate Cleaner Pro

If you’re really serious about finding and killing duplicate files, your best bet is Duplicate Cleaner Pro, which has an extremely simple interface with powerful features to delete duplicate files. This software isn’t free, but they do offer a free trial that you can use to test whether you like it. And of course, you don’t have to worry about bad software or spyware.

The Best Easy-to-Use Tool: Auslogics Duplicate File Finder

Many duplicate file finders are rather complex and packed with many options. Auslogics Duplicate File Finder is different, offering a simple interface that walks you through the process. It has other convenient features, such as a built-in preview pane that allows you to view images, listen to music files and preview videos so you can see what files you’re deleting.

Some reviews knock Auslogics for bundling additional junkware with this application, but they’ve cleaned up their act somewhat since then. Be sure to uncheck any additional software offered during the installation process, as you don’t need a driver updater.

This application has sensible default settings and offers a simple wizard that will walk you through the process. It will search non-system folders on all connected drives by default, but you can easily select which drives and folders you want to search in the sidebar. By default, it will search for images, audio files, video files, archives and applications, but you can select only one type of file or have it look for all file types. You can easily tell it to search for files with a specific word or bit of text in their name if you’re looking for a specific file.

Once you’ve performed a search, you’ll see a list of duplicate files, and you can easily view previews of them and other information. Or, to further narrow things down, you can click the “Filter” button and filter by date, size or file type. Select the files you want to delete and click the “Delete Selected Files” button to send them to the Recycle Bin.

How to navigate all the new features in Outlook

The Outlook team is adding — and planning to add — a bunch of new features across the many flavors of Outlook starting now and continuing through the summer.

In recent blog post on what’s now known as the “Microsoft 365” blog (formerly the Office blog), Microsoft officials detailed the coming updates and provided timing for them.

Outlook.com users are getting now the option of bill-pay reminders. For users who want this, Outlook identifies bills they receive in email and can automatically add a calendar event on the due date, plus provides a reminder two days before.

Outlook for Windows users are getting suggested event locations and meeting rooms. Microsoft explained:

“Once you start to type in the location field, Outlook suggests options based on Bing and then autocompletes your meeting location with the necessary information. For public locations, the rich location feature in Outlook adds the full address to your Outlook calendar event. Outlook for iOS will then use your current location, your destination address, and traffic updates to send you a notification to let you know when it is time to leave for your next event, to make sure you get there on time.”

Outlook for Windows and Outlook on the Web users are getting meeting RSVP tracking and forwarding, as well. And all variants of Outlook are getting the ability to update details for big meetings (more than 500 recipients) down to the individual level.

Outlook for iOS users can now see the details of an organization’s directory as part of their Outlook contact information, with more granular levels of detail available if a company’s data is connected to Azure Active Directory.

On the “coming soon” list, Microsoft is adding the ability to draft a message in Outlook on one device and finish it on another. This capability will be added to Outlook for iOS in May; it’s already available in Outlook for Windows, Mac and Android. Office Lens integration with Outlook is coming to Outlook for Android in May. Support for Office 365 Groups for OneNote and meeting events will be added to Outlook for iOS in June.

 

How to Find Contacts in the New Gmail

Gmail Contacts Tech Tip

Thanks to our friends at LawTech Partners, via “How To Geek,” we have this week’s Tech Tip on some of the new features in the latest Gmail update.

The new Gmail started rolling out last month, and it’s awesome. But many people are asking the same question: where did Contacts go?

The previous version of Gmail, now called “Classic Gmail,” had a drop-down at the top-left for quick access to Contacts and Tasks.

The new design adds Tasks to the new right side panel, which makes sense. But, once again, where is Contacts?

The short answer is that there is no quick link anymore. You can add one yourself, though, by using the little-used app drawer at the top right.

Click it and you’ll see a bunch of icons for various Google applications. If contacts isn’t there, click the “More” button at the bottom.

You can click and drag to re-arrange icons in the drawer, so drag the Contacts icon to wherever it makes sense for you.

Now, you can quickly access Contacts by opening the app drawer, and then clicking the “Contacts” button.

Alternative: Just Use a Bookmark

The method we just talked about (using the drawer) opens Contacts in a new tab, which some people aren’t happy with. There’s no way to fix this within Gmail itself, but if opening Contacts on the same screen is really important to you, you can just create a bookmark for Contacts in your browser.

Google Contacts lives at contacts.google.com, so simply open that page and add it to your bookmarks bar. You can now open your contacts whenever you want. Simple, right?


HOW TO USE THE NEW ‘SNOOZE’ FEATURE FOR EMAILS IN GMAIL

An empty inbox is bliss, but some things you just can’t respond to immediately. Gmail’s new Snooze button lets you get those emails out of your face until it’s time to deal with them.

The new Gmail launched last week, and it brings a clean new look to Google’s email service. Some people had trouble finding Contacts, but overall the change has been well received, if only because of some great new features. The Snooze button, for example, takes something that previously required a browser extension and makes it part of Gmail. It lets you remove an item from your inbox for a specified amount of time, and then have it reappear in your inbox when that time is up. Here’s how it works.

Enable the new Gmail

You’ll need to turn on the new Gmail before you can use this, but that’s easy. Click the settings gear at the top right, then click “Try the new Gmail.”

Just like that, you’re in!

Take a little time to play around, and then let’s get back to that Snooze button.

Finding and using Gmail’s Snooze button

Hover your mouse over any email and you’ll see a series of icons to the right.

The clock icon on the right is the Snooze button. Click it and you’ll see more options pop up. Choose any of the default offerings, or click the “Pick Date & Time” option if you want something more precise.

The message will now disappear from your inbox and rematerialize at whatever time you chose.

Browse your snoozed emails

Can’t remember how long you snoozed something for, or need to get back to it sooner than you thought? No problem. You can browse your Snoozed emails by clicking the “Snoozed” category in the left panel.

You can look through and even respond to your snoozed emails, just in case you think of something relevant to add to a conversation.


How to Make Outlook for Mac Show Pictures by Default

Thanks to our friends at LawTech Partners, via How-To Geek, we bring you this great Outlook tip this week.

Tech Tip Outlook for Mac

“For reasons I cannot fully understand, I decided to use Outlook on my Mac. That’s when I discovered that Outlook was making me click “Download Pictures” on every single email, which is really annoying. Here’s how to make Outlook download the stupid pictures automatically.

The whole reason Outlook doesn’t download pictures by default is for privacy reasons—somebody can theoretically find your IP address by embedding a hyperlinked image in an email that you open. You’d think that at least Outlook would show pictures from people in your contacts list by default, but it doesn’t even do that. It’s just off, across the board.

So without further ado, here’s: “How To Make Outlook for Mac Download Pictures in Emails Automatically”

To change the setting, open up Preferences from the menu bar, and then find the Reading entry. On the Reading page, flip the Security setting for “Automatically download pictures from the internet” to either “in messages from my contacts”—which is probably a reasonable setting—or “in all messages” if you just don’t want to ever click the Download Pictures button again.

When you’ve changed the setting, you can automatically see pictures.”

That’s it, you’re done! We hope this was helpful!


How To Quickly Narrow Your Search Results In Fastcase

Want to quickly narrow down your search results? Try sorting using Authority Check, a feature unique to Fastcase, to find seminal cases within your search. In any search, click on Results to pull the most frequently cited cases within your search to the top of your search results.

Fastcase’s Authority Check feature displays a hyperlinked list of later citing cases to let you see when your case has been cited and how it has been treated. You can open Authority Check by opening a case, finding the “Authority Check” section at the top of the page, and clicking the number by Entire Database. That number represents the number of times your case has been cited. The Authority Check page also shows a visual timeline of citing cases, relevant law review articles, and Bad Law Bot, which points out any negative treatment we see for your case. For more information on Bad Law Bot, see the next section.


Tech Tip Auto CorrectThis Tech Tip is courtesy of our friends at LawTech Partners, via MacWorld:

What to do when you get inappropriate suggestions from the iOS autocorrect feature?

You’re tapping along on your iPhone or iPad, and suddenly an ordinary letter or word gets replaced by something bizarre. We’re all used to autocorrect picking up weird expansions, which happens partly because Apple has introduced machine learning into how it predicts what you might intend to type.

However, you might also be the victim of a prank, and if you have children or people with child-like humor around you, you probably know who did it, too. A Macworld reader whose identity I shall wisely keep secret in order to spare them further embarrassment, wrote in with this question:

When I type in the letter I, I get the following “i see dem jeanzzz”, and when I type in the word “hi”, I get “You a big green stankie bugger”. How do i stop this from happening?

While it’s possible iOS’s autocorrect learned this from repeated entries, it’s more likely that someone gained access to your device and set a shortcut. While I don’t want to impugn young people, a young friend admitted this when I mentioned prank autocorrect substitutions:

Once, I made “Hello” autocorrect to “Salutations” on my mom’s phone

You can check one main method for this kind of substitution through these steps:
1. Open Settings > General > Keyboards > Text Replacements.
2. Review the list of items.
3. If you see something that looks ridiculous, swipe left on it, and then swipe Delete.

That takes care of obvious things. It’s possible to retrain autocorrect to substitute words automatically, too. Sometimes on my iOS device, it will try to replace an ordinary word, like “and”, and something seeming off base and disturbing appears, like “Ahahahahahahahah”. I must have typed that in once and it decided it’s what I meant all the time. This seems kind of sinister.

Typically, when autocorrect wants to drop a replacement in without enough confidence it’s what you mean, you’ll have a popover menu appear with suggestions that you can tap before you tap space or return, which accepts the word that’s been dropped in. Tapping that popover helps retrain autocorrect, and you may only need to type the word a few times and pick your preferred replacement (which might the actual word typed!) before it’s back to normal. You can also double tap a word, select Replace, and the popover menu with suggestions should appear.

If this is all too much, you can reset the dictionary, which drops all the words and replacements learned (Settings > General > Reset > Reset Keyboard Dictionary), or disable autocorrect (Settings > General > Keyboards > Auto-Correction to off).”


How To Decide Whether To Buy A New iPad ─ Or Skip It

Thanks to our friends at LawTech Partners and LapTop Mag, this week’s Tech Tip is all about the pluses and minuses of the new iPad. Here’s their advice:

“As many of you have heard, Apple is targeting the new 9.7-inch iPad at students, but it’s a viable option for anyone looking for a good tablet at a reasonable price. It packs A10 Fusion power and Apple Pencil support, and it’s ready for a new generation of augmented-reality apps. On the other hand, this sixth-generation slate has some drawbacks, as we discovered in our full iPad review. Check out the pros and cons before you decide to pull the trigger on a purchase.

Reasons to Buy the iPad

Fast A10 Fusion processor

The A10 Fusion chip inside the new iPad provides a lot of horsepower for multitasking, playing games and running augmented-reality apps. In fact, the iPad’s performance was more than double that of the Amazon Fire HD 10 on Geekbench 4, which measures overall performance. It even edged past our favorite Windows laptop under $500.

If you’re going to be editing video with the iPad, you’ll be glad to know it can churn through clips with ease. It transcoded a 4K clip in just 51 seconds. That beats the Snapdragon 845-powered Samsung Galaxy S9 (2.5 minutes) by a mile.

Augmented reality

Chromebooks can’t do this. The new 9.7-inch iPad taps into a rich array of new AR apps for education, entertainment and more. For instance, the Froggipedia app lets you see a frog up close from every angle by leveraging the back camera of the iPad and the A10 Fusion chip. You can then toggle the view to see its skeletal and nervous systems.

There are dozens of other AR apps for iOS, including ones for trying out furniture in a room in real time, seeing the impact that dams have on free-flowing rivers and playing all sorts of games.

Apple Pencil makes a big difference

Although it costs an extra $99 ($89 for schools), the Apple Pencil is a worthwhile accessory for taking notes, drawing or marking up documents. It provides remarkable precision without lag, as well as both tilt sensitivity and pressure sensitivity. All of Apple’s iWork apps have been updated to support the Apple Pencil, including Pages, which has a handy new Smart Annotation feature.

There are also dozens of third-party apps that work with the Apple Pencil, including Linea Sketch, Pixelmator and Notability.

Cameras provide versatility

The 8-megapixel camera on the back of the 9.7-inch iPad captures sharper-looking photos and smooth 1080p video, which makes it a valuable tool, whether you’re a student working on a multimedia project or an insurance adjuster assessing damage. The front 1.2-MP camera is OK for video calls, but we wouldn’t rely on it for snapping selfies or recording clips unless you have a good amount of ambient light.

Good battery life

On the Laptop Mag Battery Test, which involves continuous Web surfing over Wi-Fi, the 9.7-inch iPad lasted just over 10 hours. That lives up to Apple’s claims and also outlasts the Fire HD 10 (9:04) and beats the tablet category average (9:32). However, the Lenovo Tab 4 10 lasted an even longer 11:17.

iOS 11 is good for productivity

The iPad really benefits from Apple’s latest iOS 11 software, as you can run two apps side by side and drag items from one window to another.

You can also see all of your open apps and Control Center in one view, similar to Mission Control on macOS, but better. A favorite feature is the ability to start taking notes right from the lock screen if you have an Apple Pencil.

Reasons to Skip the iPad

Accessories jack up the price

At first glance, the iPad seems affordable with its $329 sticker price, but the costs start to add up when you throw in accessories that some will deem must-haves. For example, if you were to buy the base-model Wi-Fi iPad and then tack on the iPad Smart Cover and Apple Pencil, that would bring the total to $467. Want to add a Bluetooth keyboard? Now you’re up to $567.

Design is a bit dated

The look of the 9.7-inch iPad hasn’t changed in a couple of years, and it’s starting to show. The thick bezels around the screen seem somewhat antiquated in an age of edge-to-edge phone designs. And we wouldn’t mind if Apple added a kickstand to make it easier to prop up the slate without having to spring for a cover.

Doesn’t support Apple keyboard

Because the 9.7-inch iPad lacks a physical keyboard connector, it does not support Apple’s own Smart Keyboard. Fortunately, there are a number of third-party wired keyboards that leverage the iPad’s Lightning connector, as well as several Bluetooth keyboards.


Tip: Fastcase webinars on legal research

Earn CLE Credit And Learn About Features in Fastcase Through Free Webinars

Fastcase offers free webinars on how to conduct legal research. These webinars are available for CLE credits, and the upcoming topics in May include: Introduction to Legal Research on Fastcase, Advanced Tips for Enhanced Legal Research on Fastcase, Introduction to Boolean (Keyword) Searches and Ethics and Legal Research on Fastcase 7.

 

Use Siri to Translate Languages on Your iPhone

Siri TipIf your iPhone or iPad is running iOS 11, the latest version of Apple’s mobile operating system, then you’ve got a built-in translation feature through the voice assistant Siri! Using this, you can find out how to say words and phrases in the currently supported languages: German, French, Italian, Mandarin Chinese, and Spanish. And while Siri won’t yet translate the other way—meaning that you can’t have someone in France speak into your iPhone to carry on a conversation—this feature could still be very useful when you travel.

To check it out, start by invoking Siri on your device; on the iPhone X, you’ll hold down the side button and start talking.

For all other iPhone and iPad models, hold down the Home button instead.

Whichever way you do it, though, you can either choose to release the button as soon as Siri comes up, or you could keep holding the button down as you talk. I prefer the latter, as then the voice assistant won’t assume any pauses mean you’re done speaking! You’ll just release the button whenever you’re finished, which I think is a much easier method. But anyhow, one way to ask Siri to translate something for you is to just say “translate” followed by the word or phrase you want and the language you need it put into.

The red arrow in the screenshot above is pointing out a small “play” button, too. If your device isn’t muted, Siri will speak the translation automatically, but if you’d like to hear it again, just tap that button. So if you find yourself in a situation where you don’t speak the local language, you can have Siri talk for you! Very cool.

 

How To Utilize Five Awesome Android Features You Probably Take For Granted

Android Tech

It’s easy to become obsessed with the next big update to Android and what we want Google to add, but what about all the great things Android has gained since it debuted nearly a decade ago on the venerable T-Mobile G1?

You might be surprised by what we used to go without. So it’s time to step back and appreciate what we have. Here are five amazing Android features we take for granted.

Doze Mode
Just a few years ago, you were bound to wake up to a nasty surprise if you forgot to plug in your Android smartphone before going to bed. Even when sitting idle, apps would continue waking up your phone whenever they wanted, draining your battery in the process. And you were really in trouble if an app encountered an error and caused a wakelock—your phone could be nearly dead (and warm to the touch) in the morning.
That all changed when Google introduced Doze Mode in Android 6.0 Marshmallow. After remaining stationary for several minutes, Doze Mode kicks in to keep apps from waking your phone except when very specific conditions have been met. The phone does still wake up periodically for short maintenance windows so apps can “catch up” with the cloud. In Android 7.0 Nougat, Google further improved Doze Mode to work even when your phone is in your pocket.
Standby battery life is on a completely different level now than it was prior to Android 6.0. Those were dark times.
Screen previews in multitasking
Android has supported multitasking since the beginning, which was one of the main differentiators from iOS at the time. However, switching between apps in Android was very much a clunky experience. In fact, the app switching UI didn’t even have preview screens early on.
Prior to Android 3.0 Honeycomb, Android’s multitasking UI just had a bank of eight icons to represent your recent apps. Honeycomb on tablets and 4.0 Ice Cream Sandwich on phones changed all that. Multitasking now includes a preview screen of the app’s last state before you left it.
Actually seeing screens of the app helps you find what you’re searching for faster, and it just looks nicer.
Chrome Custom Tabs
There are numerous reasons why an app might want to display web content, but booting you over to your browser app is a poor experience. Google’s first attempt to solve this problem was called WebView, but the addition of Chrome Custom Tabs to Android in 2015 made viewing web content vastly better.
Chrome Custom Tabs allow developers to render a webpage inside their app using the Chrome engine. You have access to all Chrome’s basic features like saved passwords, bookmarking, and so on. And if you need the full browser experience, it’s easy to move the active Custom Tab over to Chrome without reloading the content. Chrome Custom Tabs are also much faster than the old WebView option, and they’re updated frequently as part of the Chrome app itself.
Taking screenshots
In the early days of Android, you couldn’t take a screenshot on most devices without root access or a PC. The only “official” way to capture a device’s screen was to connect to the Android developer tools on a PC and pull screens over ADB—it was a real nightmare. It’s hard to believe something as simple as taking a screenshot took so long, but Google finally added this feature in Android 4.0 Ice Cream Sandwich.
Starting in Ice Cream Sandwich, all devices supported a long-press on power and volume down to capture the screen (home and volume down for Samsung until recently). It was a big deal at the time.
Some OEMs have added their own twist to the screenshot support like instant cropping, scrolling screenshots, and gesture support. Google hasn’t added anything notable to the screenshot feature in stock Android, but that’s fine. At least we’re not still stuck using ADB.
Swipeable notifications
Android’s notification shade was one of its early advantages over iOS—so much so that Apple eventually copied Android. However, there was a time when Android’s notifications were an all-or-nothing affair. You could see your notifications stacked up in the shade, but you couldn’t dismiss them individually. There was only the “Clear all” button.
That button still exists today, but Android 4.0 Ice Cream Sandwich enabled a much more granular way of managing notifications. If you don’t want a particular notification in the shade, you just swipe it away. In the Jelly Bean release of Android, Google added the option to swipe down on a notification. Rather than clear the item, this expands it to display more information. These gestures served to make the notification shade a cleaner, more dynamic place to manage your world.


“How To Sync Your Fastcase Account With Your Mobile Device”

Fastcase Mobile SyncWant to connect your Fastcase iPhone, iPad, Windows Phone, or Android accounts with your member benefit desktop account to sync your favorites and usage history? Well, now you cane.

And when you save cases on the go, you can access them through your desktop where it’s easy to print, find expanded search information, and access support from Fastcase reference attorneys and technical professionals

Fastcase’s award-winning mobile legal research app is now synchronized with the Fastcase bar association member benefit along with accounts for law firms and law schools.  Until now, the systems have been separate, so favorites and search history on the phone stayed on the phone while desktop history stayed on the desktop.  Now, with Fastcase Mobile Sync, you can connect your accounts, bringing together favorites and usage history. Plus, when you save cases on the go, you can access them through your desktop where it’s easy to print, find expanded search information, and access support from Fastcase reference attorneys and technical professionals.

To sync your accounts follow the instructions below:

  1. Log into Fastcase through your bar association, law school, or law firm landing page.  Once logged in, scroll over the Options menu and select Mobile Sync.
  2. Once on the Mobile Sync page, you will be prompted to enter an email address.  This will be your username for logging in using the mobile app.  When you’ve entered your email address, click Go.  We will send an email to this address to confirm that you own it.  The email will contain a link that you must click to complete the sync process. (Tip: If you already use Fastcase for the iPhone or Fastcase for the iPad and are syncing your accounts, please use the email address associated with your preexisting app account).
  3. If you have already established a mobile app account, simply click the link in the email, and your two accounts will automatically link together.
  4. If you are creating a new mobile app account, you will be prompted to enter a password and to confirm your first and last name.  After that, just click Finish, and your existing desktop account will be linked to your new mobile account.

Questions?  Call Fastcase at 1-866-773-2782 or email [email protected].


 

How To Utilizie Fastcase’s Expanded Search History

Did you run the perfect search 4 weeks ago and can’t remember what the search terms were? Fastcase 7 has expanded search history. See your search terms, jurisdictions, the date you ran your search on, and re-run your search with just one click.

How To Learn About Fastcase AND Earn CLE Credit

Did you know that Fastcase offers free webinars on how to conduct legal research? These webinars are available for CLE credit in many jurisdictions. Check this website for the February dates: http://bit.ly/2n7b1kK.

The topics of the Fastcase CLEs include:

● Introduction to Legal Research on Fastcase
● Advanced Tips for Enhanced Legal Research on Fastcase
● Introduction to Boolean (Keyword) Searches
● Ethics and Legal Research on Fastcase 7

 

How To Print Groups of Statutes in Fastcase With Less Hassle

You asked for an easier way to print a group of statutes and Fastcase heard you! To print several statutes at once (“batch print”), follow the steps below:

  • From the Outline View, click on the main group of statutes you want to print. You can get to the outline view one of two ways, either by browsing through the statutes or by going to a statute and then selecting the “Outline View” tab in the left frame.
  • Click on the title that you want to print (not the plus sign that expands the title) to bring up any smaller divisions of a specific title or chapter on the right hand side.
  • On the right-hand part of the screen you’ll see the smaller divisions as blue hyperlinks, and to the immediate left of the hyperlinks is a printer with a plus sign icon.
  • To add any of the sections to your print queue, just click the printer with a plus sign icon. When the section has been added, the plus sign on the icon will turn into a minus sign.
  • To print the statutes, go back to the black menu bar and select Print, then View Print Queue. All of the individual statutes from the section you added will be in your queue.
  • After you’ve made your formatting selections, click the Print/Save button. The statutes listed in your print queue will begin downloading as a single document on your computer. Open the file using the appropriate program (e.g., MS Word, Adobe Acrobat, WordPerfect) and then print all of the statutes with one click of a button by selecting Print from the File menu

You can see an example of this process with step-by-step illustrations at: http://www.fastcase.com/speed-up-your-statutes-research

How To Use Dual Monitors To Increase Productivity

Thanks to the fine folks at FindLaw for Legal Professionals, here’s a productivity tip for you: try dual monitors.

Much of the time wasted when attorneys work on computers comes when they switch between windows. Not only does it waste time, it can lead to unnecessary distractions. Some try to compensate by putting two windows on one screen, or by various workarounds.

But instead, attorneys would be wise to consider making a small investment and using an extra monitor. For that matter, it would be wise to make the investment for support staff as well. Not only do dual monitors double your screen real estate, they creates boundaries you can use to divide what you’re going to focus on. For a lawyer, time is money, and there are statistics that indicate that dual monitors save a lot of time. And they have some serious advocates.

Take for example, a study at University of Utah and ATI Technologies using dual monitors. Those who participated reported increases of productivity including:

  • 33% fewer errors
  • 16% faster edits
  • 6% quicker access to tasks
  • 45% easier task tracking
  • 32% faster performance
  • 24% more comfortable

With numbers like that, it’s definitely worth giving it a try. Which would you rather do? Constantly shuffle through Windows, or have case law up on one screen and Word on the other, so that you can write your motion without having to switch between the two?

A second monitor is likely to set you back $200 or less, and you may need to upgrade your video card. But at that price, you would only need to see a benefit of one hour of time before you have already broken even.

The rest is gravy from there!

“How To Generate A Public Link And Share A Case Immediately With Anyone Using Fastcase”

Sometimes as an attorney, you just need to share a document.

Whether it’s a statute that you want a client who is an employer to be aware of, a regulation that a co-counsel needs to review, or a case that a judge wants to see in its entirety, sometimes you just need a copy of the entire document.

However, sometimes you don’t need a paper copy, you just need a way for the other person to see what you are seeing.

That’s where public link comes in.

You can generate a public link to a particular statute or case. This link is static, so it can be accessed anytime, but does not require that the other be logged into Fastcase in order to view the document. Simply locate the document you want to share in Fastcase. Then click on the “Public Link” link at the top of the page.

Just that easy!

 

 

Introducing Cloud Linking, an automated hyperlinking tool from Fastcase.

Cloud Linking automatically finds citations to judicial opinions in your PDF or Microsoft Word documents and instantly creates hyperlinks in your document to original sources, without affecting the document’s formatting.

With Cloud Linking, you can write a pleading for a court, then automatically create hyperlinks to caselaw citations before submitting it. You can use Cloud Linking to create hyperlinks in an opposing party’s brief, allowing your team quickly to pull the cases cited.  Or, for a client alert, your firm can write an article with citations in it, automatically create hyperlinks with Cloud Linking, then paste the linked text into an e-mail newsletter or blog post.

The links go to a public version of the case, so readers don’t need a Fastcase subscription to click your links and read the cases. (Of course, if they want to subscribe to Fastcase, we would be happy to welcome them!) As Bob Ambrogi said on his LawSites blog:

“Cloud Linking is notable because the links it creates are public and free — anyone can follow them regardless of whether they have a Fastcase account. While both LexisNexis and Westlaw also have tools that convert citations into hyperlinks, the person following their links must have a subscription to view the source material.”

Did we mention that Cloud Linking is completely free for Fastcase subscribers?

To use Cloud Linking, visit Options | Fastcase Cloud Linking in the classic version of Fastcase, or select Cloud Linking from the Fastcase 7 menu.

How To Use Fastcase Feature Forecite To Identify Related Cases That Can Easily Be Missed In Searches

Forecite looks for decisions that are frequently cited by other decisions in your search results but don’t contain all of your search terms.

Forecite, a new addition to our suite of smarter legal research tools, is the perfect backstop to your case law research. When you perform a keyword search on Fastcase, Forecite goes the extra mile and identifies seminal cases that can easily be missed by ordinary keyword searches.

Consider this example: Let’s say you were researching the Miranda Doctrine under the Fifth Amendment. Can you imagine concluding your research without reading the Supreme Court’s seminal decision, Miranda v. Arizona, 384 U.S. 436 (1966)? We can’t either. The trouble is, if you search for “Miranda doctrine” using most legal research engines, the Miranda decision will not be in your search results, because those words do not appear anywhere in the decision. This is where Forecite comes in. Run the same search on Fastcase, and Forecite has you covered. At the top of your search results screen, you will see a salmon-colored banner indicating that Forecite has identified additional decisions that may be relevant to your research topic, but do not contain your search terms. Click the orange View Results button and the first suggested case is Miranda v. Arizona, 384 U.S. 436 (1966). It is that simple.

How To Search Across Multiple Jurisdictions and Materials in Fastcase

Having a hard time narrowing down case results when researching an unfamiliar topic? Utilize Fastcase’s search-refining tools. You can quickly narrow your search to a particular state or jurisdiction. Drill down and still see all references to a topic, whether its case law, statues, or others.

 

How To Share A Case With A Colleague Using Fastcase

Need to share a case with a colleague? Fastcase makes it easy. Email the link directly to a colleague – no copying and pasting needed.
When researching on Fastcase using your Florida Bar member benefit, you can quickly share a case via email. Simply hover over the file folder at the top right and click “Email”. Enter the email address and click “Send”. You’ve sent the case in two clicks.

 

How To Use the Fastcase Authority Check To Alert You To Negative Treatment With a Case

Picture this: You’ve found the perfect case for your research and you’re ready base your argument on it, only to find out it’s been cited negatively!

Fastcase Authority Check alerts you to any negative Bluebook citation signals associated with your case.

This is an essential feature to check when you find your first helpful case.

Fastcase’s Authority Check feature displays a hyperlinked list of later citing cases to let you see when your case has been cited and how it has been treated. You can open Authority Check by opening a case, finding the “Authority Check” section at the top of the page, and clicking the number by Entire Database. That number represents the number of times your case has been cited.

The Authority Check page also shows a visual timeline of citing cases, relevant law review articles, and Bad Law Bot, which points out any negative treatment we see for your case

“Fastcase’s Authority Check feature is already a very powerful tool for identifying whether your case is still good law,” said Fastcase CEO Ed Walters. “Authority Check includes data visualization tools to see the later history of cases, citation analytics and filterable lists of later-citing cases.”

To learn more about Fastcase’s Authority Check, visit: https://www.fastcase.com/faq/

How To Set Statute Alerts in Fastcase

Fastcase makes following a case or statute easy.

The Florida Bar provides Fastcase’s industry-leading legal research service as a free member benefit. And now you can set case and statute alerts to keep you up-to-date on your research. Alerts can be managed by going to “Options,” then “Manage Alerts.”

That’s it — easy, peezy!

 

Incognito mode

‘Surf Privately On Any Mobile Device Or Tablet’

If you don’t want your internet browser to save a record of what sites you visit and download, you can browse the web in incognito/private mode.

Incognito mode opens a new window where you can browse the Internet without saving the sites you visit. You can open many tabs in incognito mode and navigate back and forth between the pages you visit. When you close the tabs, your internet browser won’t save the sites you’ve visited.

Google Chrome users (Android devices):

** Open the Google Chrome browser.
** Tap the Menu icon or option (looks like three dots on some devices, other devices may have different icon).
** Tap the New Incognito tab option in the Menu.
Tip: To leave Incognito mode, simply close the incognito tab.

Safari users (iPad and iPhone):

** Open the Safari browser.
** Tap the New tab icon Safari New Tab to open a new tab in the browser.
** Tap the Private option.

(For iOS 7 or earlier, follow the steps below instead)

** Open the Safari browser.
** Tap the New tab icon Safari New Tab to open a new tab in the browser.
** Tap the Private option.

Tip: To leave Private Browsing, simply repeat steps 2-3 listed above.

How To Turn Auto-Sound/Auto-Play Off On Facebook Videos

Our Tech Tip this week comes from the New York Times Tech Tip Blog. And it begins with a question from a reader, who is annoyed with videos on Facebook auto-playing during a newsfeed scroll on the Facebook app.

So how do you turn this feature off? Take it away NYT …

“Facebook announced this year that it was making changes to the way videos work on its service, particularly for mobile devices. In a blog post that explained the new features, the company said that mobile users ‘had come to expect sound when the volume on their device is turned on’ and that it heard positive feedback about the audible autoplay behavior.

The sound of the videos fades in and fades out as you scroll through your News Feed, and the videos are not supposed to be audible at all if you have the main volume level on your phone set to silent. However, if you prefer to keep your phone’s volume set to a normal level and do not want Facebook videos blaring in public when you browse your news feed, you can disable the function in the app’s settings.

In the Android version of the Facebook app, tap the three-lined menu button in the toolbar and scroll down to App Settings. Next to ‘Videos in News Feed Start With Sound,’ tap the button to the Off position. If you do not want videos in your feed to play automatically at all, tap Autoplay toward the bottom of the list and tap ‘Never Autoplay Videos’ on the next screen before leaving the Settings area.

In the iOS version of the Facebook app, tap the three-lined menu icon in the corner of the screen and choose Settings. Select Account Settings and then Sounds. Turn off the button next to ‘Videos in News Feed Start With Sound.’ You can find the preferences for autoplay videos in the Videos and Photos section of the main Settings screen.

To read more tech tips from the New York Times Tech Tip Blog, visit here: www.nytimes.com/section/technology

How To Save a webpage as a PDF on Android and iOS Systems

This week’s Tech Tip comes to us from LawTech Partners via PCWorld , and it’s part of a four-tip series on saving webpages to your phone.

But, for lawyers’ purposes, this may very well be the best of all the tips!

Take it away, PC World:

“While a webpage added to your iOS Reading List or Downloads in Chrome will look pretty much identical to its live, on-the-web counterpart, a PDF version of the same page may look jumbled and ungainly compared to the original. The upside of a PDF’d webpage, though, is that it’s essentially a digital printout—meaning it’s yours to keep, no matter what happens to the online version of the page.

You can create a PDF version of any webpage on your Android or iOS device, but the methods of doing so are somewhat different.

For Android:

First, open the page you want to save in Chrome, tap the three-dot menu button in the top-right corner of the screen, tap Share, then tap Print.

Once Android has finished creating a preview of the page you want to save, tap the Save to drop-down menu at the top of the page. Select Save to Google Drive to upload a PDF of the page to your Drive account (make sure you pick the right one if you’re signed in to multiple Google accounts), or tap Save as PDF to save the file to your handset’s local storage.

Now, just head to Google Drive to view your saved page (look in the Recent section if you’re not sure which Drive directory you saved the file to), or tap Downloads in the app drawer to find the file in your handset’s local storage.

Note: Sure, you could try tapping Share > Google Drive to save a webpage from Chrome to your Drive account, but all you’d be doing is saving a tiny text file with the page’s URL.

For iOS:

There’s no “Save as PDF” option under iOS’s Print menu, but there are some PDF-friendly apps with a “Save PDF” feature under the Action button.

Go ahead and open a webpage in Safari, tap the Action button (again, it’s the square button with the upward arrow), then tap a Save PDF button in the top row (at the very least, there should be a Save PDF to iBooks button).

If you’re a Dropbox user, the Save to Dropbox option under the iOS Action button will save webpages as PDFs to your Dropbox account.”

To read more in this PC World tip series, visit: http://bit.ly/2wDIkQD

 

“How To Keep Your Digital Rolodex Organized”

Digital Rolodex Tech TipThanks to the American Bar Association’s “Tech Tips For Lawyers” segment, we have a tech tip on organizing contacts.
Well you can’t have appointments or tasks without having people on the other end of these events and communications. And you will quickly gather contacts with varying types of relationships: past clients, current clients, prospects, and referral sources, to name a few. These contacts may originate as incoming calls you will want to save or be a contact that you e-mailed earlier in the day. If you take a new client call on your phone and save it, can you locate it when you are back in the office working on your laptop?
Our brains can only remember and recall so many names and phone numbers. As a result, we need some help organizing and accessing this data. So how do you keep your digital Rolodex organized?
Before you do anything, pick your universe: From years of Internet use, you likely have contacts spread out across a variety of different platforms and e-mail databases. Where will your contacts live, and how will you sync them for access on all your devices? This means deciding between Apple tools such as Calendar, iCloud, and Apple Mail; Google/Android tools such as Gmail and Google Calendar; and Outlook using a hosted exchange server or Office 365. So your first goal is to merge your contacts into one easy-to-access and easy-to-use database that is synced on all your devices. Pick your platform and start importing.
Let’s start by scanning business cards.
Business cards are still the main vehicle for collecting contact information. If you rely on having time to enter these into your new contact database, it may not get done. But guess what—there’s an app for that. Apps for scanning business cards do a pretty nice job of capturing all the data and uploading to your contact universe. These tools include:
** CamCard (camcard.com). This app is available for Android, iPhone, Windows Phone, and BlackBerry; costs range from free to about $12. It’s well worth the expenditure. Do the math yourself.
** ScanBizCard (circleback.com/scanbizcards). Prices for this iOS and Android app range from free to $0.99.
** Evernote (evernote.com). This functionality is built into Evernote free version and connects with LinkedIn.
** PracBuilder (pracbuilder.com).The most successful lawyers build and nurture their network of clients and professional contacts.
As a lawyer, it’s important to cultivate strong networking relationships and remain top-of-mind in order to get referrals and grow your practice.
Good luck out there!

“How To Find The Best Task-Tracking Apps”

One week after telling you some of the best calendar apps to keep track of appointments, this week we delve into task-tracking apps to keep track of your to-do list during the day. The tips are part of the American Bar Association #techtip series titled, “Tech Tips for Young Lawyers to Get and Stay Organized.”

Tip Remember Task logoTake it away, ABA!

“Keeping track of your tasks is a challenge in general, but when you are in multiple places, meeting with multiple people, and have a number of open cases to manage, this challenge gets magnified. You may have to-do lists on pieces of paper at your desk, in your car, in the client file, written on the back of a napkin, or written in your day planner. Your goal is to get them in one place where you can find them, search them, and organize them with due dates. Then you need to make sure the platform you chose to accomplish these goals syncs with all your devices.

1. Remember the Milk (rememberthemilk.com). Besides the fun name and logo, Remember the Milk is a popular online to-do list and task management tool for lawyers because it manages everything you have to do and works with many different devices. It is a free tool that is compatible with your mobile devices (iPhones, iPads, Androids, BlackBerrys) and computer and integrates with Gmail, Google Calendar, Outlook, and Evernote, and even sends information to your Twitter account. It helps you manage your tasks easily and reminds you of them wherever you are. Remember the Milk has a free version that is pretty much all you will ever need.

2. Asana (asana.com). One of my favorite tools for managing projects and collaborating with clients and staff, Asana covers all the bases for syncing and integration. Asana is a task management application available on all mobile platforms and web browsers. Sync tasks with your calendar right from Asana. Asana is compatible with Google Calendar, Sunrise, iCal, and many versions of Outlook. With Sunrise, you can see your Asana tasks right on your calendar. It’s free, too. For document integration, Asana connects with Box, Dropbox, and Google Drive. For collaboration, it is a great communication tool. You can assign and share tasks with clients and colleagues so everyone stays up-to-date. You can also attach and share documents.

3. Any.do (any.do). Any.do is another very nice tool for managing tasks with a number of features a busy young lawyer will find useful. It’s free, and a premium addition is available for $26 per year. The only feature in premium not in the free version is the reccurring tasks and some colorful themes. Some nice features of Any.do:

  • Sync between all mobile devices (iOS and Android) and your laptop or desktop.
  • Share your to-do list with staff and colleagues to get some teamwork going.
  • Create and organize lists to help you stay on top of everything.
  • Add notes to your tasks to make sure you have everything you need to complete the task.
  • Attach almost any type of file to your tasks and view them from any device.
  • Create sub-tasks and break big projects into small tasks.
  • Create recurring tasks and add reminders.”

We hope these tips have helped you get better organized!

 

How To Stay Better Organized With Calendar Apps

Thanks to the American Bar Association’s “Tech Tips for Young Lawyers to Get and Stay Organized” page (http://bit.ly/2uLM014), we bring you a great tech tip this week about how to select the right calendar app for you.

Take it away, ABA …
“If e-mail is the number-one place you spend your time, you hope that your calendar is a close second. A full calendar with client appointments, court dates, meetings with prospects, and referral sources is a sign of a thriving practice. Quite frankly, the calendar apps that come shipped on most smartphones are just not that great for organizing and syncing all the events and tasks you need to keep track of. Here are a few choices for you, keeping in mind the importance of not only syncing events but also integrating tasks and contacts.

1. Sunrise (calendar.sunrise.am). Sunrise is one of the most popular calendar apps out there. It supports a number of features you’ll want to help you organize appointments, including recurring appointments, alerts, birthdays, Google Maps directions, and more. Sunrise currently supports Gmail accounts integrating with your Google contacts; this makes it easy to follow up and confirm appointments while you are on the run. The mobile iOS and Android versions integrate well with Evernote, Trello, ToDoList, and Asana. Sunrise is also available for your Mac for even better cross-platform use. And it’s free.

2. Wave (wavecalendarapp.com).Wave comes with a number of perks and integrations and works on multiple platforms (iPad, iPhone, and Android). And it’s free. Some of the key features include:
** Simple switching between multiple views;
** The ability to drag and drop your events;
** Calendar syncing, with Google, Exchange, Outlook, and Facebook calendars; and
** To-do list features that merge your appointments and your tasks (synced from Google Tasks).

3. Cal (any.do/cal). The creators of one of the best to-do list apps, Any.do, created Cal, so you can now manage your to-do list and appointments in one convenient app. Cal, which is free to download at the iTunes App Store and Google Play Store, shows you appointments, uses your contacts and location to make scheduling easy, and syncs with Google Calendar, Exchange, and iCloud. In addition to syncing with all your other calendars, Cal also integrates with Any.do (see below for more on this great app), so your to-dos for the day and their deadlines appear on your calendar in the agenda view.”

 

‘How To Use Keyboard Shortcuts To Better Navigate A Word Document’


Thanks to our friends at LawTech Partners, this week we’ll show you how to move faster in your Mircrosoft Word document than ever before!

Most Word users know at least a few basic tricks for moving around in a document. But you’ll be able to navigate far more efficiently if you master some of the less well-known shortcuts covered here.

You’re probably familiar with a few ways to move the insertion point in a Word document. For example, pressing an arrow key moves the insertion point in that arrow’s respective direction. You can also use the mouse to click and double-click to reposition the insertion point. Fortunately, there are many ways to move around a document, and the more options you know, the more efficiently you’ll work.

The following combos will also make big moves, but not quite as big:

Ctrl+PgUp –  moves one page up.
Ctrl+PgDn –  moves one page down.
PgUp –  moves one screen up.
PgDn –  moves one screen down.
Ctrl+down arrow –  moves down one paragraph.
Ctrl+up arrow – moves up one paragraph.
Ctrl+left arrow –  moves one word to the left.
Ctrl+right arrow – moves one word to the right.

What about creating bookmarks in your document? You can do that, too!
Keystroke combinations won’t always be enough. When you want to return to specific positions, insert a bookmark. Then, use Word’s Go To feature to quickly access the bookmark.
To insert a bookmark, do the following:
Position the insertion point.
Click the Insert tab.
Choose Bookmark in the Links group.
In the resulting dialog, enter a name for the bookmark and click Add.

 

‘How To Back Up Your Photos On The Go — WITHOUT Using Unknown Networks’

We have another great tip this week from The New York Times Tech Tip blog, this time with a reader inquiring about the best way to store photos while on vacation without having to back them up using non-secure and unfamiliar networks.

Q: I plan to take a lot of pictures on my next trip and load them to my laptop for storage and editing. I don’t want to do online backup on the road for fear of unfamiliar wireless networks in foreign countries, and I don’t want to haul a bulky USB drive around. What are my other options for backing up a lot of high-resolution photos?

A: External USB drives are not as cumbersome as they once were – and the prices have gotten smaller as well. For example, Western Digital’s Passport series of lightweight USB external drives offers at least a terabyte of storage for $60 or less. Seagate and LacCie are among the hardware companies making drives that are smaller in capacity, physical size and price.

Many large-capacity USB drives run traditional hard disks under the hood, and while relatively inexpensive, these drives are more susceptible to mechanical failure from drops, bumps and other perils of travel than a smaller USB flash drive or external solid-state drive. These storage devices use solid-state memory (with no moving parts), which makes them compact and generally more reliable as travel companions – and they can store quite a bit.

To read any of the other tech tips from the NYT Blog, visit: https://www.nytimes.com/column/tech-tip

‘How To Replace a Photo in Your Facebook Post After You’ve Posted It’

This week’s Tech Tip comes to us out of the New York Times weekly Tech Tip blog.

Here was the tech question/issue presented by a reader:

Q: After I crop and touch up a picture from my phone camera, I sometimes post the wrong one to my Facebook account because it’s hard to tell which version is which from the little preview images. Normally, I just delete the post with the wrong photo and upload the right one, but sometimes I don’t notice right away and people have already commented. Is there a way to replace the old picture with the new one without losing the comments?

A: As long as you have uploaded the photo directly (with Facebook’s own app for Android or iOS, for example) and not through a third-party program, you should be able to edit your post and swap in the photo you meant to use. To do that, go to the post on your Facebook timeline with the picture you want to change.

In the top-right corner of the post, tap the downward-pointing arrow icon and choose Edit Post from the menu. Tap the small “x” in the top-right corner of the photo (or photos) you want to remove, but do not click the Save button yet. Instead, tap the icon for adding photos down at the bottom of the screen.

Select “Photo/Video” from the menu. When your phone’s photo library opens, select the thumbnail of the photo you want to use and tap the Done button at the top. Once you have confirmed that this is the correct image, tap the Save button to update the post with the new picture.

You can use the Edit Post option to correct typos in previously published posts as well. Also in Edit mode, you can go back and tag friends you missed the first time around or add the place the picture was taken if you did not have your phone’s Location Services setting enabled.

To read any of the NYT’s Tech Tips, visit their weekly blog here: http://nyti.ms/2oVt1O6

 

‘How To Get Quality Photos for Your Presentations’

Via Attorney at Work, whether for a PowerPoint presentation or your law firm website or blog, there are times lawyers need to use photos and graphics to give a project some pizzazz.

Contracting for or licensing professional photos can be expensive, and just grabbing them off the Internet probably violates intellectual property rights.

However, there is another option: Get copyright-free and royalty-free images using one of these popular sites:

Unsplash (upsplash.com): Search for and download free, high-resolution photos. No attribution necessary.

StockSnap (stocksnap.io): Free stock photos with no attribution or copyright requirements.

Morguefile (morguefile.com): A free archive of high-res stock photos from a site with a curious name.

Photographer attribution is requested for each photo, but no copyright concerns. Editing of photos is permitted.

If you are feeling a bit more creative, then try Canva. This freemium site allows you to create your own designs and photos from more than a million free or low-cost images.

Now go out there and make your presentations!

 

‘How To Use Dual Monitors To Increase Productivity’

Thanks to the fine folks at FindLaw for Legal Professionals, here’s a productivity tip for you: try dual monitors.

Much of the time wasted when attorneys work on computers comes when they switch between windows. Not only does it waste time, it can lead to unnecessary distractions. Some try to compensate by putting two windows on one screen, or by various workarounds.

But instead, attorneys would be wise to consider making a small investment and using an extra monitor. For that matter, it would be wise to make the investment for support staff as well. Not only do dual monitors double your screen real estate, they creates boundaries you can use to divide what you’re going to focus on. For a lawyer, time is money, and there are statistics that indicate that dual monitors save a lot of time. And they have some serious advocates.

Take for example, a study at University of Utah and ATI Technologies using dual monitors. Those who participated reported increases of productivity including:

33% fewer errors
16% faster edits
6% quicker access to tasks
45% easier task tracking
32% faster performance
24% more comfortable

With numbers like that, it’s definitely worth giving it a try. Which would you rather do? Constantly shuffle through Windows, or have case law up on one screen and Word on the other, so that you can write your motion without having to switch between the two?

A second monitor is likely to set you back $200 or less, and you may need to upgrade your video card. But at that price, you would only need to see a benefit of one hour of time before you have already broken even.

The rest is gravy from there!

‘How To Use Speech-To-Text Dictation Apps For Lawyers’

If typing isn’t your favorite activity, or you feel the signs of carpal tunnel syndrome creeping in, try talking instead.

No, we’re not recommending that you dictate your briefs to your secretary like you were some sort of 80s-sitcom businessman.

Dictate them to your phone.

There are a host of speech-to-text apps out there that can help turn your oral work into a good written product, including:

1. Dragon Dictation
Dragon is well regarded and widely used. It can quickly convert your words to text and is good at differentiating homophones, contextually deciding between ‘red’ or ‘read,’ for example. When you’re done, you can email or text the notes, or copy it over into any other app. However, since it converts your speech off-site, you’ll need to have an Internet connection for it to work.

2. DropVox
DropVox is a simple dictation app that has the added bonus of sending your dictated messages straight to your Dropbox. The syncing is automatic, so you don’t have to worry about manually sending your voice memos between devices. Sadly, however, it doesn’t convert voice memos to text. If you prefer recordings to voice-to-text it’s great, but if not, take a pass.

3. Super Note Taker
This dictation app does a good job converting your voice into the written word. Like DropVox, it has great shareability features, though it doesn’t sync anything automatically. After you’ve dictated a file, you can send it to email, Google Drive, Drop Box, etc. There’s even an option to transfer the file via FTP.

4. PaperPort Notes
PaperPort Notes is more than just a dictation app, it’s a full note-taking program. You can import information from other files, throw in photos, create Post-It style notes on a document, and even highlight. But who needs that? We’re here for dictation, which it does well. The only major drawback is that PaperPort Notes has an interface which can take some time to learn, so don’t expect to master it in one go.

5. Your Built-In App
Apple, Google, and Microsoft all have their own voice-to-text software. That’s how Siri can give you directions and why Kortana will send a text while you drive. Generally, you can use this voice-to-text function anywhere you would otherwise type in information. Once you’ve turned on the feature, it’s basically as simple as opening your notes app and talking.
As anyone who has used Siri knows, the built voice-to-text features still leave something to be desired. They can make mistakes, mishear or not work in certain apps. For the hardcore dictator, a specialized app will be better.

(This week’s tip courtesy of FindLaw for Legal Professionals)

Microsoft Word/Adobe Tips
‘How To Convert A PDF To Word While IN Word’

Did you know you can convert a PDF to Word directly IN Word?

Adriana Linares, The Florida Bar’s Technology Consultant, walks you though how to do just that in this video interview for The Florida Bar Young Lawyers Division, which was part of their highly successful ‘Mentoring With The Masters Series’ last year.

But that #TechTip isn’t all you’ll learn this week.

Stick around after that tip for even more ‘Tips And Tricks Using Word.’

Watch it here: https://www.youtube.com/watch?v=aJ5GTWpX4SQ

Stripping Metadata from Word, WordPerfect and PDF documents

Powerstripping That .PDF

1. Choose Tools > Protection > Remove Hidden Information. Found items are listed in the Remove Hidden Information panel with a selected check box beside each item.
2. Ensure that the check boxes are selected only for the items that you want to remove from the document.
3. Click Remove to delete selected items from the file, and click OK.
4. Choose File > Save, and specify a filename and location. If you don’t want to overwrite the original file, save the file to a different name, location, or both.

The selected content is permanently removed when you save the file. Should you close the file without saving it, you will need to repeat this process, making sure to save the file.

Stripping metadata from a Word Perfect document:

Removing metadata from Word Perfect is simple — or at least far easier than Microsoft Word and Adobe PDF.

To save a WordPerfect document without metadata, choose ‘File > Save without metadata.’ That’s it, folks!

All personal information will be removed from the document. You can choose to overwrite the existing file or save the file to a different name or location.

Removing metadata from a Microsoft Word document:

1. Open the document that contains the metadata you need removed.
2. Choose File > Properties. Select the ‘Summary’ tab in the ‘Properties’ box. Clear any content from each text box and press ‘OK.’
3. Choose ‘Tools’ and ‘Options’ from the toolbar.
4. Select ‘User Information’ in the ‘Options’ dialog box. Clear each field that contains personal information.
5. Select ‘Security’ and check ‘Remove personal information from file properties on save.’
6. Select ‘Save’ and uncheck ‘Allow fast saves.’ Click ‘OK’ when completed.
7. Click on ‘File’ and ‘Save’ in the toolbar to re-save the Word document.

Microsoft or Windows:

‘How To Use The Surface Pro’s Surface Pen’

The Surface Pen is a new and improved design for your Surface Pro. To use it, click the pen top once and it opens Microsoft’s OneNote application.

Then hold the pen top down and it will open Cortana (think Microsoft’s version of Siri). Click the pen top twice to take a screenshot and send it to OneNote.

‘Clean Up Your Excel Workspace’

Do you want to keep your Excel workspace clean and efficient? Why does opening a new Excel spreadsheet automatically open three sheets, when you only need one?
The fix is simple.

Change Excel’s default settings by going to the File menu > General > ‘When creating new workbooks.’ You can specify the default font and size, whether to open in normal or print-layout view, and the number of sheets to create.

Microsoft Office 365

** Save to SkyDrive
Office 2013 uses your SkyDrive account. You can save files to the cloud, access them from anywhere and sync them across computers.

** Stream Office 365 anywhere
Use your Microsoft ID to stream copies of your Office apps to other PCs that run Windows 7 or Windows 8. Log into the Office website to use Office on Demand.

** Change Office’s look and themes
Access the Account page from the File tab in any app to reveal a selection of options for changing the background and theme of the suite.

** Remove the Start screen
By default, Office 2013 apps show a dynamic Start screen. To see a blank new document instead, select File and Options, uncheck the Start screen option on the General tab.

** Add apps
Check out the Office website (office.microsoft.com) to find apps you can run on top of Word, Excel and Outlook.

** Zoom with your fingers
Use two fingers to zoom in or out of any document on your tablet or smartphone.

‘Protecting what’s yours’

Microsoft Office 2010’s new safety feature is Protected View, which allows the user view a document but prevents it from launching macros — thereby preventing it from injecting malware into your system. By default, files downloaded from the Internet open in Protected View and attachments opened in Outlook. You can turn off Protected View for any of these options by using File, Options, Trust Center, and then scrolling down and selecting to Protected View.

Time and Date Shortcuts in Excel
Here are a few of quick shortcuts for time and date applications in Excel.

1. CTRL + SHIFT + # — Applies the date format with the day, month, and year
2. CTRL + SHIFT + @ — Applies the time format with hour and minute and AM or PM
3. CTRL + SHIFT + ; — Enters the current time
4. CTRL + ; — Enters the current date

‘How To Use All Of Gmail’s Keyboard Shortcuts’

Gmail is great. And most of us have Gmail accounts — whether for work or business or both.

Know what makes Gmail ever greater? Its bevy of keyboard shortcuts that make the email service even more user-friendly.

Here are some Gmail shortcuts for you:

To Activate Keyboard Shortcuts:
1. Click the gear icon in the top-right corner of Gmail and select Settings.
2. Under the ‘General’ tab, find the ‘Keyboard shortcuts’ section and select Keyboard shortcuts on.
(PLEASE NOTE’ Keyboard shortcuts work differently on PC and Mac computers. On PCs, you’ll use Ctrl. And on Mac, you’ll use ?).
Here’s some of the best (in Action/Shortcut format)

** Previous message in an open conversation — P
** Next message in an open conversation — N
** Focus main window — Shift + Esc
** Focus latest chat or compose — Esc
** Advance to the next chat or compose — Ctrl + .
** Advance to previous chat or compose — Ctrl + ,|
** Send — ?/Ctrl + Enter
** Add cc recipients — ?/Ctrl + Shift + c
** Add bcc recipients — ?/Ctrl + Shift + b
** Access custom from — ?/Ctrl + Shift + f
** Insert a link — ?/Ctrl + k
** Go to previous misspelled word — ?/Ctrl + ;
** Go to next misspelled word — ?/Ctrl + ‘
** Open spelling suggestions — ?/Ctrl + m
BONUS TIP: To see a complete list of keyboard shortcuts, type a ? when you have Gmail open.

‘How To Make Finding Your Old Emails Easy’

This week’s Tech Tip comes to us from our friends at Technology Tips for Lawyers and CloudHQ – which, if you’re not already following them, stop what you’re doing and do it!

This week’s Tech Tips deals with finding your old emails in your Gmail account — something that, if you’ve tried, is no small task!

Gmail has never had an easy way to rename email subjects.

The problem? It causes problems when you forward or save emails for future reference.

For example, let’s say you booked a flight. Did you ever notice how the confirmation number and the final destination of your trip is never in your subject title when a travel company sends you a trip confirmation? Or what if you’re in a customer service role, and the customer who wrote you an email simply titles their email subject “Problem”.

It’s so ambiguous- especially if you want to keep track of any recurring issues in the company.

Now you can fix that problem with just a click.

Thanks to CloudHQ, there is a new ‘Rename Email Chrome’ extension, which lets you easily rename emails.
Now when you receive emails, you can organize them better, making them easy to search for later, if needed.

Here’s how it works right from Gmail:
Step 1: Click the pencil icon (The pencil icon is located in the upper toolbar)
Step 2: Rename the email (Give the email a new subject line).

That’s it!

Now, your email will automatically be updated to the new subject title you gave it!

How to Select Worksheets in Microsoft Excel

Selecting an entire worksheet is useful when you want to make full-scale changes. For instance, you might want to change the size of the font in every cell in the worksheet. You can select the entire worksheet using the Select All button — it’s the box above the 1 row and left of the A column.


‘8 Basic Tips for Windows Warriors’

When the ‘cool’ thing to do became switching to Apple, many PC users stayed loyal to Windows — and have been rewarded by learning the system inside and out. Here are 8 basic tips that make for easy operating, such as:

  • To check how much hard drive space you have available: Double click My Computer. Right click the mouse on any hard drive and chose properties.
  • Hold the Alt key while double clicking My Computer to open the System Properties window. This is where you will find a quick view of your system such as your computer’s name, system restore, auto updates, hardware, etc. The first screen will provide information about your system such as which version of Windows you are using, how fast the CPU is and how much RAM remains.
  • Pressing the F1 key immediately opens Windows Help.
  • Maximize a window by double clicking the title bar of the window. (This is the long blue bar at the top of your window.) Double click again to bring it back to its prior size it.
  • Get organized by alphabetizing the items in your start menu! Click Start then Programs, and while hovering over a program, right mouse click and choose Sort by Name.
  • To restore an accidentally deleted file, click Control key + Z. If you don’t realize that it is missing until later, you can also look in your recycle bin. Right click on the deleted file and choose “restore”. The file will instantly return to where it originated from.
  • To bypass the recycle bin when deleting a file, hold the Shift key down when deleting. Control Z will still bring it back.
  • Need to save an image from a web page? Right click the mouse and choose “Save Picture As”. You can also rename it at this time.

Quick Understanding
You have a spread sheet – from someone else. Did they use formulas? Or did they just “type in the numbers” to look good? You need to know, and quickly! On any Excel spreadsheet, toggle the display to show formulas and hide them again. On the keyboard hold down Ctrl and strike the ~ key (tilde), or on the Formulas Ribbon, click “Show Formula”

Topping Things Off
It is said that the simple things make a big difference. So repeat after me: “SIMPLY stop scrolling.” If you’ve wended your way down a long list of emails and need to get back to the top of the list, why then: Ctrl + Home.

If you’re on row 1,048,576 of an Excel spreadsheet, and need to get to Row 1: Ctrl + Home.

If you’ve managed to read all of that juicy gossip on the web page and need to get back to the top, do your index finger a favor and Ctrl + Home.
Instant Math Wizardry in Excel
Did you ever need a quick sum for a client on the phone? How about an average? There is no need to be an Excel Formula Guru, or even understand “Sum.” Simply select the numbers in question and the status bar shows you the answers.

Don’t want the “whole column,” you say? No problem. Click on any cell you want to start with. Then, holding the Ctrl key, click on any additional cells.
The Boss Is Coming Panic Button
It’s neat. It’s efficient. It’s a life saver. And yet it is so unobtrusive. It’s on the lower right-hand corner of your screen. No, really lower. Keep going. It’s next to the date and time. Yes that little blank button. It’s magic and it’s called “Show Desktop.”

One click, and all programs minimize instantly. A second click and they all come back. And it’s our little secret.

How to Add the Windows Calculator to the Quick Access Toolbar in Excel 2010 and 2013:

If you use the Windows Calculator while creating spreadsheets in Excel, you can save time by adding the calculator to the Quick Access Toolbar in Excel. This way you won’t have to leave the program to access your calculator. Follow these easy steps:

  • Click on the down arrow on the right side of the Quick Access Toolbar (QAT) and select MORE COMMANDS from the menu.
  • On the QAT screen on the Excel Options dialog box, click on COMMANDS NOT IN THE RIBBON from the Choose Commands From drop-down list.
  • Scroll down and click CALCULATOR, then ADD.
  • Click OK to close the Excel Options dialog box.
  • You will see the calculator icon in the QAT and you are good to go!

Microsoft Office Tip: Go back to your last edit
Ever been working on a long Microsoft Word document and decided to call it a day? Then, the next day, you reopen your document and have to page down, page down, page down-to try and find the spot you were at when you stopped editing? Next time you open that document, just press Shift+F5, and Word will take you right back to the last spot you were editing.

Three things you need to know about this feature:
1. It also works within a document you’re working on. In case you accidentally (or intentionally) jump to another part of the document and want to go back to where you just were, press
Shift+F5. Press it again to go to the place you were editing before that. Press it again to go to the place you were editing before that. Press it again, and it’ll take you back to where you
started; this feature only saves the last three editing points.
2. It doesn’t always work in versions of Word prior to Word 2010. The feature was there, but it was somewhat cranky. Word 2010 fixes that.
3. Word 2013 brings the feature to the forefront. When you open a previously edited document in Word 2013, it’ll ask you if you want to go back to where you left off.
(3/11/2014 Source:13 Tech Tips for 2013 ABA Law Practice Magazine March/April, 2013 Ben Schorr, Roland Schorr & Tower)

Microsoft Office Tip: Save As PDF Built In
Did you know that since Office 2007 came out the ability to save a Word (Or Excel or PowerPoint) file as a PDF has been built in? To save your current file as a PDF simply go to File > Save As but before you click OK, be sure to change the “Save as type” to PDF.

Office 2007 file demo

Windows Tips: Undo What You Just Did
In Windows, you can undo many actions by using the keyboard shortcut of “CTRL + Z”. You probably know that’s the undo in Microsoft Word or Excel, but you can also use that trick to undo an accidentally deleted or moved a file, to put back an appointment inadvertently dragged to a new date in Outlook, and even to un-rename a file in file Explorer.

Clear Temporary Internet Files and/or Browsing History
CTRL+SHIFT+DELETE is a quick and handy way to clear temporary files and browsing history in all major browsers.

The Right-Click button on a Mouse Has One Main Function: Menus
If your mouse has a right-click button on it – you should use it! Right-clicking an item, a file, a folder, a link – just about anything on your screen will result in a menu. That menu usually displays a list of things you can do with the item. Here’s a handy example – right-click on a hyperlink in a webpage, select “Open in a new tab”. That link will open in a new tab (or window) without jumping you off the current page.

CTRL + F is a popular keyboard shortcut for “Find”
From websites to Microsoft Word pressing the CTRL key and the F key at the same time will usually result in a pop-up box that allows you to input a word or term to search for on that page or in that program. Many programs will even highlight each instance of that word as it appears on the page and offer navigation buttons such as Next, Previous, Up or Down (searching direction on the page). Try it now – right here on The Florida Bar website!

Excel Tip – Print Only a Portion of a Spreadsheet
Only need to share or print part of a large Excel spreadsheet? It’s a simple two-step process. First, select the cells you want to print (known as the “range”), then tell the printer that you only want to print that range. Here’s how:

Excel 2007 and 2010
1. Select the range you want to print.
2. Click the ‘Office’ button or the ‘File’ tab.
3. Choose ‘Print’ in the left pane.
4. Choose ‘Print Selection’ from the first ‘Settings’ drop-down (‘Print Active Sheet’ is the default).
5. Click ‘Print.’

Excel 2003
1. Select the range you want to print.
2. Choose ‘Print’ from the ‘File’ menu.
3. In the ‘Print What’ section, choose ‘Selection.’
4. Click ‘OK.’

Removing metadata from a Microsoft Word document:

1. Open the document that contains the metadata you need removed.
2. Choose File > Properties. Select the ‘Summary’ tab in the ‘Properties’ box. Clear any content from each text box and press ‘OK.’
3. Choose ‘Tools’ and ‘Options’ from the toolbar.
4. Select ‘User Information’ in the ‘Options’ dialog box. Clear each field that contains personal information.
5. Select ‘Security’ and check ‘Remove personal information from file properties on save.’
6. Select ‘Save’ and uncheck ‘Allow fast saves.’ Click ‘OK’ when completed.
7. Click on ‘File’ and ‘Save’ in the toolbar to re-save the Word document.


Fastcase:

How To Utilize The Fastcase Blog For Updates On New Features, ConteFastcase Blognt And Research Tips

Did you know Fastcase has a blog? Located on the home screen, it contains announcements of new features, new content, and research tips from reference professionals. Check it out and stay up to date on the latest in legal research. Check out all the latest topics here.

How To Use The Live Chat Feature on Fastcase

Live research assistance and customer support is an important part of The Florida Bar’s Fastcase benefit, and Live Chat is one of the best ways to take advantage of this service. It works just like an instant messaging program, allowing you to get personalized help while doing your own research. Fastcase customer support associates can even send you links to search results, cases, and more via Live Chat, making it one of the most efficient ways to get assistance. To access Live Chat, just click on the “Need Help” button on the bottom right side of the screen. A Live Chat window will open on your screen. Here you can type in your question and wait for a Fastcase customer support associate to respond. Live Chat is available 8AM EST – 8PM Eastern, Monday through Friday, excluding holidays.

How To Utilize The Unlimited Printing Feature in Fastcase

Did you know that Fastcase allows you to download, save, and print an unlimited amount of primary law documents? The print feature options allow you to choose the number of columns in the document, keep your search term highlighted, and choose between a Word or PDF file.

How To Access LexBlog With Your Fastcase Membership

Wanna see what the experts in the field are talking about? Did you know that you have access to Lexblog through Fastcase 7? Simply login, select Lexblog as your library, and see expert blogs on a wide variety of content!

Just that easy!

“How To Search All Libraries on Fastcase At Once”

Fastcase Tech Tip Search

Great news, Fastecase users: Now you search multiple document libraries from one search interface with Fastcase 7!

This feature allows you to search any combination of statutes, caselaw, court rules, regulations, and constitutions with one search phrase through the new “Search Everything” function.

Ever typed a citation into the search function and wondered why you were getting cases instead of the statutes you were expecting? What about running a single search that returns both results that include regulations and caselaw interpreting those regulations?

Simply click on “Advanced Search” and you will reach the Search Everything engine for Fastcase 7.

Then select any combination of caselaw, statutes, regulations, court rules, constitutions, secondary libraries, and more. Or you can simply search across all libraries and receive all possible relevant results for your search phrase.

On the results screen, you can then narrow your search by filtering for specific documents.

Simply click on the check box next to the document type you want and hit “Apply Filter” and your results will then be restricted to that one document type.

Happy Searching!

“How To Utilize Fastcase’s Bad Law Bot Now More Than Ever In Fastcase 7”

Fastcase Bad Bot Tech Tips

We know it’s hard to believe this, but Fastcase’s Bad Law Bot has gotten even better!

Bad Law Bot has been working out and beefing up! Fastcase has worked to expand the reporting details that Bad Law Bot can provide to you.

Bad Law Bot’s reporting now includes a full visual history of the case. And also see analytics about the case citation history, including level of the court.

Bad Law Bot still follows the rules of Bluebook citation and highlights all negative case interpretation, skipping the bias of a human editor. The new Bad Law Bot also has an expanded most relevant paragraph view of citing cases, so you can quickly find related cases and tell whether your case is still good law.

Learn more about Bad Law Bot.

 

“How To Use Fastcase’s ‘Highlight’ Feature”

This week, we return to a new series of Fastcase 7 tips and show you …

“How To Use Fastcase’s ‘Highlight’ Feature and Never Forget What You Searched For”

When saving cases likely for later review, use Fastcase’s “Highlight” feature, so you won’t forget what you searched for!

This feature will highlight where your search terms appear in a case. And when the “Highlight Search Terms” option pops up, it’s automatically selected to “no” — so just change it to “yes.”

You will also have the option to print with the highlighted terms STILL highlighted.

 

 

‘How To Use  Fastcase 7’s Enhanced Search History Feature’

ALERT! ALERT! ALERT!

We have a Fastcase Innovation: The ‘Expanded History Tool!’

Did you run the perfect search on 9/15/2016, but can’t remember what the terms were that you used? ‘

Don’t worry, it happens to everyone!

Fastcase has beefed up the history tool in Fastcase 7, which is now out and exclusively available to Florida Bar members.

Fastcase now saves more of your history and shows you more about each past search. This includes the date of the search, the search terms, and what library you selected for your search. This makes it easier than ever to pick up where you left off and continue prior research tasks.
Just click on the search term to immediately re-run the search and receive the same relevant results.

‘How To Use  Fastcase‘s ‘Explore Case Relationships’ Feature’

Your Florida Bar Fastcase membership has a lot of features you might not know about!

For example, try using the Interactive Timeline’s ‘Explore Case Relationships’ feature to quickly view everything your case has cited, as well as the cases that cite back to the one you are viewing.

The unique features of the Case Relationships view not only allow you to see how many cases this one cites, but also how frequently each of those cases was cited. Finally, you can also see how many cases cite back to this one and how often those cases have been cited.

See an example here: http://www.fastcase.com/case-relationship-status-its-not-complicated

‘How To Print Cases FOR FREE Using Your Fastcase Membership!’

Do you want to dramatically cut down your printing time (and cost) with batch printing via your Florida Bar Fastcase membership?

Like, DUH – of course you do!

When you log into Fastcase, just move the documents you want to print into the queue, review them and press print.

No charge. No price per page. No transaction fee. And NO ads.

Make the smart (and affordable) choice: free printing is just a click away with Fastcase, courtesy of  The Florida Bar!

Learn more here: https://www.fastcase.com/fastcase-takes-printing-to-the-cloud/

 “How To Use The Fastcase ‘Wildcard Operator’ To Find A Case”

Tablet App

It is difficult to concisely search for words with differing suffixes. Try wildcard search and never have to wonder if the court said “stole” or “stolen.” Simply type the common portion of the word, add an asterisk, and Fastcase does the rest. For example, stol* will get you both stole and stolen. The wildcard operator is one of the most powerful Boolean operators in your toolkit.  When you put the asterisk after the stem of a word, your search will return documents containing any word beginning with that stem.

For example:

Termin* →         Search results containing the words termination, terminated, terminal, etc.

Litig*     →         Search results containing the words litigator, litigation, litigious, etc.

Eat*       →           Search results containing the words eat, eaten, eatery, eaters, eating

 

As you can see, using the wildcard operator is a very powerful and flexible tool.  Think about incorporating the wildcard regularly in your searches.

 

‘How To Use  Fastcase‘s Live Help Chat Feature’

Did you know Fastcase Live Chat assistance is free to active members of The Florida Bar?

Live research assistance and customer support is an important part of your Florida Bar Fastcase benefit, and Live Chat is one of the best ways to take advantage of this service.

It works just like an instant-messaging program and allows you to get personalized help while multi-tasking at the same time. What’s more, Fastcase customer support associates can even send you links to search results, cases, and more via Live Chat, making it one of the most efficient ways to get assistance.

To access Live Chat, just click Help in the dark grey bar at the top of the screen. A Live Chat window will open on your screen. Here you can type in your question and wait for a Fastcase customer support associate to respond.

Live Chat is available from 8 a.m. to 5:30 p.m., Monday through Friday, excluding holidays.

Visit here to explore or get help! http://bit.ly/2a0ZdJt!

‘How to Snyc Your Fastcase Account With Your Desktop Computer’

Did you know …

You can connect your Fastcase- iPhone, iPad, Windows Phone, or Android accounts with your member benefit desktop account to sync your favorites and usage history?!?

It’s true!

When you save cases on the go, you can access them later through your Florida Bar account by logging in.

From there, it’s easy to print, find expanded search information, or get support from Fastcase reference attorneys and technical professionals.

More detailed instructions are available at http://www.fastcase.com/mobile-sync/

‘How To Use The Fastcase 7 ‘Tag Cloud’ ‘

One of the great breakthroughs in search technology has been the tag cloud.

Tag clouds allow users to visually see how frequently a term is used and to easily navigate to results containing that term with the click of a button. Fastcase 7 combines this technology with our innovative search algorithms.

Once you have run a search, you can click once to add a search term from the tag cloud and further refine your results.

So get out there and get to tagging!

‘How To Take Advantage of HeinOnline- With Fastcase 7’

Did you know …

Fastcase now offers law reviews, historical state statutes and session laws through an innovative partnership with HeinOnline?!?

Fastcase has partnered with legal publisher William S. Hein & Co. and now integrates HeinOnline’s *extensive* law review and historical state statute collection, allowing users to search through Hein’s and Fastcase’s databases simultaneously.

And get this: The Hein collection includes more than 1,800 law reviews back to their first volumes.

Wow!

Fastcase users are able to search across content available in the Law Journal and Session Laws libraries, as well as the State Attorney General Reports and State Statutes: A Historical Archive. You can see Hein results and abstracts for free. There are separate subscription options for full articles and Hein historical statutes.

Visit HeinOnline here to get familiar with the site if you’ve never used it before: http://home.heinonline.org/

And to read about more features of Fastcase 7, visit: http://bit.ly/2gz9uzt

‘How To Learn About Fastcase 7 Through Free Online Webinars’

Fastcase will be offering weekly webinars entitled “Introduction to Fastcase 7.”

These webinars are not for CLE credit, but they ARE a great resource for a new user to see the new platform.

To see the dates for the webinars, please click here: http://bit.ly/2g1XR3A

Our CLE webinars will also begin featuring Fastcase 7 in the coming calendar year.

‘How To Navigate Fastcase 7!’

The new Fastcase 7 has been rolled out and is now available to Florida Bar members when they access the complimentary Fastcase member benefit via The Florida Bar website.

So what do you need to know about Fastcase 7 — its differences, its features, its added value?

It’s all right here in the ‘Fastcase 7 User Guide!’

The Fastcase 7 User Guide is an in depth guide to all features and options in Fastcase 7. The guide includes best practices for phrasing a search, guides to effective use of the new “Search Everything” feature in Fastcase 7, and instructions on how to connect with Fastcase 7 partners, HeinOnline- and Clio-.

Download it now — and get your Fastcase 7 on!: http://bit.ly/2ggOkY3

‘How to Stay Up On The Latest Fastcase Features’

Need a refresher on how to use Fastcase? Or want to learn more about some of its top features?

Fastcase offers 10 — count ’em, 10! — on-demand training videos on our support page located at http://www.fastcase.com/support/.

Each video focuses on a different aspect of legal research and provides step-by-step instructions to make your research more efficient.

‘How To Utilize Fastcase’s ‘Copy Citation’ Function’

Fastcase editors follow Bluebook guidelines. Highlight text, click ‘Copy Citation,’ and get a Bluebook-friendly cite.
Don’t let the tedious process of copying down case citations sidetrack your research project!

Instead, use the ‘Copy Citation’ function in Fastcase to automatically copy and paste the citation of the case you are quoting into the document you are working on.

Here’s how it works:
** Step 1: Access the case that you want to cite. Make sure that you are in the full case text view and not on the results screen.
** Step 2: Select Copy Citation from the Document menu.
** Step 3: Open the document (or e-mail) that you want to paste the citation into. Put your cursor in the appropriate spot in the document and press Ctrl + V.

‘How to Get The Most Value Out of Fastcase’s ‘Forecite’ Feature’

When you perform a keyword search on Fastcase, Forecite goes the extra mile and identifies seminal cases that can be easily missed by ordinary keyword searches.

Forecite looks for cases that are frequently cited by other cases in your search results that do not contain all of your search terms.

Watch the video for a tutorial on how to use Forecite.

‘Make Fastcase Research For Bankruptcy Attorneys a Breeze!’

The first and best bankruptcy filing software just got better.

TopForm Web is now available. Create petitions anywhere you have an internet connection.

Work with a team effortlessly. Simple to use interface and lightning fast.

See http://bit.ly/2dhmjMG for more details.

‘How To Refresh On  Fastcase by Just Downloading a Simple Guide’

Need a refresher on basic features? Download one of our training guides. There’s a one-pager for quick reference as well as a more comprehensive multi-page version.
You can find both in the Help & Training section at www.fastcase.com.Homepage —> Help & Training —> Documentation & Downloads

‘How To Filter Your Fastcase Search Results by Jurisdiction’

When you generate a list of case law search results on Fastcase, you have the ability to filter the list to cases from just one jurisdiction.

For example, say you search all Federal Appellate Courts for “felony murder” – you will receive well over 1000 results. If you are interested in seeing only cases from your Circuit Court of Appeals mentioning that phrase, don’t re-run top, left-hand side of the screen.

Your results will change from 1000+ to far fewer as the results from the initial search in other jurisdictions are temporarily hidden. You can always instantly return to the full list by selecting “All Jurisdictions” from the drop-down jurisdiction filter.

Go to http://bit.ly/2dhHwWX for more details.

‘How To Use Fastcase’s ‘Bad Law Bot’ ‘

When you use your Florida Bar membership to access Fastcase, you can open an “Authority Check” report with just one click to see excerpts of all the cases that cite the selected case.

And get this: Fastcase’s “Bad Law Bot” will have already flagged cases that have been reversed.

It detects negative treatment automatically by scanning cases and looking for certain phrases used in accordance with Bluebook rules.

Find the right case the first time!

Read more on Fastcase’s Bad Law Bot here: http://www.fastcase.com/badlawbot/

‘How To Access Live-Assistance Chat Help As a Fastcase Member’

Fastcase’s mission is to help you work smarter and not harder.

The Fastcase customer outreach team is an important part of that mission and live-chat is one of the best ways to take advantage of this service offered free of charge to active Florida Bar members.

To Access live chat, just select ‘Live Help’ from the Help menu at the top of the screen. A Live Chat window will open on your screen.

Here you can type in your question and a Fastcase customer support associate will respond and assist you with your issue.

‘How to search statutes across multiple jurisdictions in Fastcase’

Fastcase offers a variety of searchable databases to help you find cases and statutes quickly and easily.

One of Fastcase’s features is the ability to search statutes across multiple jurisdictions, allowing you to survey a topic across our statutory collection.

Example: If you are looking for statutes on the equitable distribution of property, you could follow these steps:

1. Select Search Statutes from the Search menu on the homepage.
2. In the search bar, enter the following: “equitable distribution” & property.
3. Click the Select All button under the list of current statutes.
4. Select Search.
5. You will then see a list of all the statutes that reference the phrase “equitable distribution” and property. The results will be listed by relevance (the sections containing the most detailed discussion of your keywords will be listed first).
6. You may now click on the title of a section to view it individually.
You may then print your desired results, add them to your print queue, save them to your library, or email them to your to you colleagues.
Fastcase Add Alert Feature
To receive new cases from Fastcase based on a previous search you’ve run, use the “Add Alert” button at the top of the results list. A small verification window will pop up to let you know the alert has been added. Alerts can be managed by going to Options, then Manage Alerts.

Fastcase Add Alert

Legal Research Batch Print

Dramatically cut down your printing time (and cost) with batch printing via your Florida Bar Fastcase membership. Just move the documents you want to the queue, review them, and press print. No charge. No URL. No ads. Make the smart (and affordable) choice: free printing is just a click away with Fastcase.

Learn how to use Fastcase right from the comfort of your own computer.

New to legal research? Want to know what’s special about Fastcase? Need to brush up on your Boolean Keyword searches? Fastcase offers a free webinar for each of these. Learn the tips of the trade from an expert, ask questions, and possibly get CLE hours. http://www.fastcase.com/webinars/

‘How to Use Fastcase’s ‘Mobile Sync’ To Connect Your Fastcase Mobile App With Your Desktop Account’

Connect your Fastcase iPhone, iPad, Windows Phone or Android accounts with your member benefit desktop account to sync your favorites and usage history. Plus, when you save cases on the go, you can access them through your desktop, where it’s easy to print, find expanded search information, and access support from Fastcase reference attorneys and technical professionals. Detailed instructions are available at http://www.fastcase.com/mobile-sync/
‘How to Check Statute Currency on Fastcase’

Anytime you’re researching statutes, or anything else, it’s important to know that the research you’re doing is up to date.

Fastcase makes that information easy to check, with currency information for every jurisdiction available right on the main ‘Search Statutes’ page.

To check how current the statutes are in your jurisdiction, go to the Search Statutes page and click the plus sign next to your state’s name.

Then just click the blue “info” link to the right of the edition you want to check.

The currency of the statutes is reported here!

Want more examples? We got you! http://www.fastcase.com/check-statute-currency-on-fastcase/

‘How to Use Fastcase ‘Copy With Citation’ Function’

Fascase’s Copy With Citation feature allows you to finish briefs faster — and everyone wants that, right?

Organizing legal research can be daunting, especially at the beginning of your project. Often you will find portions of cases that are relevant to your issue, but the majority of the opinion is unimportant for your purposes. Long fact sections, discussion of unrelated principles, judges waxing poetic on Shakespeare . . . you typically do not need the full text of an opinion to write your brief.

Fastcase can streamline your research project with one simple tool – “Copy With Citation.”

This allows you to save small portions of cases and easily return to the source material at a later time if you need more context.

Steps:

1. Click and Drag: To copy text with a citation simply click and drag to highlight the portion that interests you. Fastcase will automatically open a menu with two options: “Copy Text” and “Copy With Citation.” Select “Copy With Citation.”

2. Pasting: Paste the portion of the case you want to remember into a Word doc. The citation will automatically be generated following the text you pasted. When writing more complicated briefs and motions I often like to outline specific elements of my argument (and anticipatory counter-arguments). I then paste helpful quotes that back up my argument within the appropriate section of the outline.

3. Save time: To save even more time, type the reporter page numbers that you will need to cite later next to your quote (if they are not included within the body of the quote itself.)

BONUS TIP: Fastcase links are static. This means you can create hyperlinks back to your cases and save them within your outline for easy access later.

After you paste a quote with a citation into Word, go back to your Internet browser and Fastcase. Copy the URL at the top of your case. Then return to Word, highlight the citation, right click, and select hyperlink. Paste the URL into the box labeled “Address” at the bottom. Now, if you want to easily pull up a case you quoted, you can just login to Fastcase and click the link within your outline.

Learn Fastcase In Five Minutes With This Intro Video

New to Fastcase? Maybe a little rusty?

For a quick intro to the Fastcase member benefit available through The Florida Bar, check out this 5 min. video that touches on all of the highlights! http://bit.ly/1LSGjDT

Print Until Your Heart’s Content!

Dramatically cut down your printing time (and cost) with batch printing via your Florida Bar Fastcase membership.

Just move the documents you want to the queue, review them, and press print.

No charge. No URL. No ads.

Other services charge upwards of $20 to print cases. These fees come straight out of your bottom line, your client’s wallet, or oftentimes both. Make the smart (and affordable) choice: free printing is just a click away with Fastcase courtesy of the The Florida Bar!

Master the Basic Features of Fastcase

New to Fastcase? Or just need a refresher on basic features? Download one of the training guides. There’s a one-pager for quick reference, as well as a more comprehensive multi-page version.

Download the guides here: http://bit.ly/qgAcIX

Or, you can find both in the Help & Training section at www.fastcase.com

‘Learn To Love Public Link’

You know that The Florida Bar is looking out for all of your access and research needs with your courtesy subscription to Fastcase. Now, you can even share legal documents on the Fastcase database with colleagues and clients.

When viewing a document, just click on the phrase “Public Link” in the upper right corner of the screen. Fastcase will generate a unique static URL for that page so that you can share it as you need! It’s free. There are no limits. It’s just one more feature that makes Fastcase the smarter and more convenient choice for legal research.

‘End Endless Scrolling In Fastcase!’

The legal corpus is so large that it’s inconceivable to search it with anything less than the most advanced tools.

The Florida Bar provides you with state-of-the-art tools for free via Fastcase.

With Fastcase’s “Interactive Timeline” feature, you can see – at a glance – how relevant each case is to your search, how many times it was cited by other cases in your search, and even which cases outside of your search were cited. With this member benefit from The Florida Bar, there is no more need for endless scrolling – important cases are obvious right away.

‘Stay positive in Fastcase!’

No, this isn’t a pep talk from Fastcase. But Fastcase can keep the negative out of your life!

Did you know you can check a case for instances of negative treatment using your free Fastcase member benefit? Fastcase built Bad Law Bot just for that purpose.

Using the power and consistency of an algorithm, he scrubs the entire Fastcase database looking for where your case has been mentioned with a negative citation signal. When negative treatment is found, a red flag is planted next to the case name. You can then click on the Authority Check Report to read more. http://bit.ly/1OZpK68

‘Use Fastcase to Predict Legal Future!’

OK, so not exactly … but Fastcase IS a legal research platform that manipulates Big Data in unique ways that can help you in the future.

Quickly pull up a large list of results and sort them by relevance, date, name, or the number of times they have been cited, then turn on Fastcase’s ‘Forecite’ feature, which alerts you to cases that do not satisfy your search terms, but are frequently cited by the cases that do.

Learn more here: http://bit.ly/1OwEM8G

‘Get Organized in Fastcase’

Did you know you can use your free Fastcase member benefit to organize legal research materials?

Fastcase allows you to save documents into folders for safekeeping. You can visit your favorites later by selecting “My Library” from the toolbar. Documents you save in the Fastcase desktop application will also be visible on a synced mobile account. Here’s more information on Fastcase’s organizing tool: http://bit.ly/1wcY8Gi

‘Combine & Conquer’

We often hear that our customers want a better option to print a lot of cases or statutes at once. Some of you love our traditional method of compiling all your cases and statutes into a single file while others wanted an option to save everything separately. Now, we’re helping you do both.

Sometimes it is not convenient or desirable to read through cases on a screen. The free legal research application provided by Fastcase and The Florida Bar allows you to print all of the materials you want to read at once. Mix statutes and case law from across the Fastcase database by adding documents to your Print Queue.

When you are ready to start reading, print everything at once as either a combined document or individual files. Read more: http://www.fastcase.com/mass-printing/

‘Get Your Outline On’

If you are researching an issue involving the interpretation of a statute you should know about Fastcase’s annotations feature that allow you view them in an outline form.

Whenever you look up a statute on Fastcase, the computer generates a list of the cases that have cited that section on the same page as the statute text. This list of cases can be sorted so that the most cited rise to the top, allowing you to quickly ascertain how a statute has been interpreted by the courts.

All of this is available for free as a benefit of your membership with The Florida Bar.

‘Crack the Fastcase Code’

The Florida Bar partners with Fastcase to offer great legal research software as a member benefit. One of the most common questions members have is how to find a particular statute in Fastcase.

So here’s a helpful hint!

There’s no need to search haphazardly for particular statutes in the wrong places. Fastcase has an outline of the code! Click “Search Statutes”, then click “Browse”. Find the exact law you want – quickly!

For more details, check out http://www.fastcase.com/tip-browse-statutes-in-outline-view/

‘Never stop learning about Fastcase’

Did you know … Fastcase offers free webinars every month to train users on the basics of Fastcase and to provide helpful search tips? You can check out the schedule and sign up for any of these webinars by visiting www.fastcase.com/webinars.

‘Connect To Clio’

Did you know that Fastcase and Clio can be linked together?

While you’re conducting legal research in Fastcase, you can save documents and record time in Clio. To get started, log into Fastcase and from the menu at the top, select Options > Connect to Clio. Log in to Clio with your Clio username and password. Voila! Your Fastcase and Clio accounts are in sync.

Whenever you’re in Fastcase, simply select your matter (they’re automatically populated and updated from Clio) and start your timer. For more information, check out http://bit.ly/1B6p6Bi.

‘Utilizing Fastcase’s Interactive Timeline’

The Interactive Timeline in Fastcase displays case results in an intuitive graphical form. This unique feature makes it surprisingly easy to pick out the best cases from a large collection of search results.

To check it out, first login to Fastcase here: http://bit.ly/1lyJ3c9

Do a caselaw search in Fastcase using any search terms and then click on the “Interactive Timeline” tab at the top. The chart that appears is personalized for your specific search and tells you three things about each case in your results: the date of the opinion (on the x-axis), the relevance of opinion (on the y-axis), and how many times each opinion has been subsequently cited (size of circle).

Just rest your mouse over a circle for more information about that particular case and click on the circle to access the full case text.

‘Check How Current Statutes Are In Your Jurisdiction’

With our Fastcase member benefit, searching by jurisdiction is simple! Search any combination of federal and state jurisdictions at one time. Select all jurisdictions at once with one click. To customize a search, click “Individual Jurisdictions,” and check the box next to any and all jurisdictions to be included in search results.

‘Send A Case To Anyone, Anytime’

When Fastcase was created in 1999, the founders thought that access to the law was both a practical and a philosophical question: should not attorneys, and indeed the general public, have effective and affordable access to the laws under which we live?

Fastcase has made every effort over the years not only to digitize the law, but to democratize it a well. You will see above the case text an important step in that process, the ‘PUBLIC LINK.’

Most commercial databases have an e-mail function, though it is somewhat problematic whether the case will open properly or not if the recipient does not have a subscription to that particular database — and therefore a recognized e-mail address. There is no such difficulty with the Fastcase Public Link. Click on the Public Link to open a full text version of the decision with no copyrighted or proprietary matter, block and copy that url in your browser bar and e-mail it to colleagues or clients.

That url will open up anywhere there is internet access, whether the recipient has a database subscription or not.

‘Now that you have found your Fastcase case, what can you do with it?’

Here’s four choices: e-mail the case, add it to your library, add it to your print queue or deal with it (i.e. print or save) right away. The links for these four tasks will be on your screen, above the case.

  • E-MAIL: Click here to e-mail the case to other Fastcase subscribers, starting with yourself! Use commas to separate e-mail addresses, if you need to send it to more than one colleague.
  • ADD TO MY FAVORITES: This will put a case into your personal document library. Once you get it there, you can leave it in the general document cache, add it to an existing folder or put it into a folder you can create and name on the spot.
  • ADD TO MY PRINT QUEUE: The print queue is a batch printing facility under the PRINT button on your command bar. We’ll say more about it in our discussion (a couple articles down the road) on statute searching. For now, we can say that the print queue gives users the ability to print or save as a grouping several cases or statute sections. You will be able to print or save them as individual documents in a zip file or as a single continuous document, with each new case or statute section beginning on a new page.
  • PRINT/SAVE: You also have the ability to deal with a case at once by printing or saving it immediately, as either a Microsoft Word document or a .pdf document. You will have here a chance to make choices, e.g. to highlight or not highlight search terms or to present the case in a single-column format or a double-column format.

‘How to use ‘Quick CaseLaw Search”

The Quick CaseLaw Search screen is a great place to find a case and all related material. Simply type the case name into the Quick Caselaw Search box, i.e. Gideon v. Wainwright, Miranda v. Arizona, Younger v. Harris.

Click SEARCH and your result list will give you Gideon and all the cases that cite to it, though the case itself will always come up first. They are live links, so simply click on the case name to open the case, where you will find the standard presentation: citation, parties, attorneys, judges, text, and footnotes.

If you need to incorporate a sentence or paragraph into a brief or letter, simply block and copy the desired text and tell the dialogue box if you want to past the text or paste the text with the Bluebook citation.

Master the Basic Features of Fastcase

New to Fastcase? Or just need a refresher on basic features? Download one of our training guides. There’s a one-pager for quick reference, as well as a more comprehensive multi-page version.

Download the guides here: http://bit.ly/qgAcIX

Or, you can find both in the Help & Training section at www.fastcase.com

Search For Statutes Across Multiple Jurisdictions

Fastcase offers a variety of searchable databases to help you find cases and statutes quickly and easily. One of Fastcase’s features is the ability to search statutes across multiple jurisdictions, allowing you to survey a topic across our statutory collection.

Example: If you are looking for statutes on the equitable distribution of property, you could follow these steps:

1. Select Search Statutes from the Search menu on the homepage.
2. In the search bar, enter the following: “equitable distribution” & property.
3. Click the Select All button under the list of current statutes.
4. Select Search.
5. You will then see a list of all the statutes that reference the phrase “equitable distribution” and property. The results will be listed by relevance (the sections containing the most detailed discussion of your keywords will be listed first).
6. You may now click on the title of a section to view it individually.
You may then print your desired results, add them to your print queue, save them to your library, or email them to your to you colleagues.

Connect Fastcase from Desktop to Mobile

Connect your Fastcase iPhone, iPad, or Android accounts with your member benefit desktop account, bringing together your favorites and usage history. Plus, when you save cases on the go, you can access them through your desktop where it’s easy to print, find expanded search information, and access support from Fastcase reference attorneys and technical professionals.

Instructions are available at http://www.fastcase.com/mobile-sync/

Have Fastcase At Your Fingertips — Everywhere

Take smarter legal research on the go with the Fastcase app for iPhone, iPad, and Android! Search caselaw and statutes using our smart search technology.

You’ll also be able to use many features you’re familiar with from our Web-based legal research application, such as seeing the most relevant results at the top of the list, customizing and re-sorting search results, and the integrated citation analysis tools.

http://www.fastcase.com/iphone
http://www.fastcase.com/android

Fastcase: Utilize the Asterisk!

You may already know that the asterisk (*) acts as a multi-letter wildcard operator in Fastcase, meaning it will look for multiple substitute letters. You can use it to expand a root “word” such as “testa.” If you search for testa*, your results may include words like testamentary, testator, testable.

If you need just need to substitute one letter, use the question mark (?) as a single-letter wildcard operator.

Not sure whether the game Pokémon is spelled with an O or an A? Try Pokem?n. You may be surprised at the variations that come up!

Fastcase: Print Groups of Statutes With Less Hassle

You asked for an easier way to print a group of statutes and Fastcase heard you! To print several statutes at once (“batch print”), follow the steps below:

** From the Outline View, click on the main group of statutes you want to print. You can get to the outline view one of two ways, either by browsing through the statutes or by going to a statute and then selecting the “Outline View” tab in the left frame.
** Click on the title that you want to print (not the plus sign that expands the title) to bring up any smaller divisions of a specific title or chapter on the right hand side.
** On the right-hand part of the screen you’ll see the smaller divisions as blue hyperlinks, and to the immediate left of the hyperlinks is a printer with a plus sign icon.
** To add any of the sections to your print queue, just click the printer with a plus sign icon. When the section has been added, the plus sign on the icon will turn into a minus sign.
** To print the statutes, go back to the black menu bar and select Print, then View Print Queue. All of the individual statutes from the section you added will be in your queue.
** After you’ve made your formatting selections, click the Print/Save button. The statutes listed in your print queue will begin downloading as a single document on your computer. Open the file using the appropriate program (e.g., MS Word, Adobe Acrobat, WordPerfect) and then print all of the statutes with one click of a button by selecting Print from the File menu.
You can see an example of this process with step-by-step illustrations at: http://www.fastcase.com/speed-up-your-statutes-research

Fastcase: Case annotations

So you’ve found a useful statute on Fastcase-now what? How do you find a case that interprets that statute?
Easy – case annotations!
Take a peek below the statute text the next time you’re pulling up a statute. You’ll be able to spot Fastcase Annotations because Fastcase listed cases that mention your statute, along with links to the cases, a batch printing option, and of course, citation analysis information that tells you how many cases have cited to that particular statute.

Fastcase Tip: Copy with Citation
Need to copy and paste a portion of a case into a word processing document? Use the Copy Document Text feature!
While in the full case view, select the text you want to copy with your mouse . (Hint: Place your mouse at the beginning of the text you want to copy, then click and hold the mouse button. Drag your mouse to the end of the selection and then release the button. The selected text will be highlighted in blue.) A pop-up box will give you the choice of copying the text or copying the text with the case citation.
Open the brief or pleading that you are working on in the appropriate word processing program (e.g., MS Word or Word Perfect). Then use your program’s paste function to paste the text into your document . (Hint: If you are using MS Word, you can paste using the shortcut CTRL+V .) If you selected Copy With Citation, it will paste the text with the citation at the end.

Fastcase Tip: Case relationships
Use the Explore Case Relationships feature in the Interactive Timeline graph to quickly view the cases your case has cited as well as the cases that cite back to your case. The unique features of the Interactive Timeline allow you to see not only how many cases your case cited to, but also how frequently those cases were cited. Additionally ,you can see how many cases cite back to your case as well as how often those cases have been cited. Review a case relationship status.

Fastcase Tip: The new Interactive Timeline and Forecite
We’ve merged two of our unique features and made it even easier for you to spot important cases. Before, the Interactive Timeline plotted your results on a graph so that the most cited cases were immediately apparent. Forecite could be used to identify important cases that were not included in your search results and alert you to them .
Now we’ve combined those features so you can see the Forecite results in your Interactive Timeline. We’ve also added a ‘Click and drag to zoom’ feature so you can focus on a particular group of cases in finer detail.
For more details, visit http://www.fastcase.com/together%20-at-last%20-interactive-timeline-and%20-forecite/

Fastcase Tip: Get even more precise results by using the “Search Within’ feature
You already know that you can modify your search by going to Search, then Modify Search, but now you can use the ‘Search Within’ feature to search just within your current set of results. Use the ‘Search Within’ button to quickly refine your search results. Once you’ve run a Keyword (Boolean) search query and come up with results, simply click the ‘Search Within’ button to add additional terms to look for within your list of results. You’ll be able to narrow your original list down to a much more precise set of results with just one click.

Fastcase Tip: Spot negative citation history with 11Bad Law Bot’
Fastcase has enhanced its Authority Check feature to show you where courts have noted that a case has been treated negatively (i.e., reversed or overruled on any grounds). The new feature, ‘Bad Law Bot ,’ uses algorithms to find negative citation history . Bad Law Bot then flags those cases that have negative citation history and provides you with the links to those cases. Keep in mind that Bad Law Bot is not intended to be a complete replacement for a full editorial citation or for reading all later-citing cases. A red flag means that there’s likely negative treatment, since a court has said as much by their use of a negative citation, but no red flag does not necessarily mean that a case is still good law. If a case has been overturned but no court opinion has cited to it yet , Bad Law Bot won’t be able to find any citation signal information.
Bad Law Bot is a part of Fastcase’s Authority Check, which means it’s free to you as a member of the Florida Bar. For more information, visit http://www.geeklawblog.com/2013/04/fastcases-bad-law-bot-big-data.html

Have you tried Fastcase, the Bar-approved free legal research service for Florida Bar Members?
Thanks to our relationship with Fastcase, Florida Bar Members get free access to most state and federal resources including Florida Supreme Court decisions since 1950, and all district court of appeal opinions since the inception of the DCAs. Also included are all U.S. Supreme Court decisions, opinions from the Fifth and 11th U.S. circuit courts of appeal, the Florida Administrative Code, Florida Statutes, and the Florida Constitution. For an additional $195 annually, Bar members can buy access to Fastcase’s complete national law database, covering all 50 states and all federal courts. That service typically sells for $995 annually. Login to your Florida Bar Member profile to access Fastcase. Our November Tech Tips will feature Fastcase Tips.


Word:

Converting PDFs to Word documents in Microsoft Word 2013

Did you know Microsoft Word 2013 (the latest version) will auto-convert PDF files into Word?

Here’s how:
Click File, then Open and select PDF file. Word will open the content in a new file. You are able to copy the content you want – including images and diagrams.

If you have an older version of Microsoft Word, you will need to use a program like Adobe Acrobat or Nuance PDF Converter to convert the PDF to Word.

Pesky Page Proportions Pervert Polite Presentation in Word
We’ve all gotten them — from clients and from co-workers: Documents that seem to be intended for microfilm or assume that we are reading them from 40,000 feet. The solution may surprise you. You probably know about the slider on the lower-right hand corner of Microsoft Word, otherwise known as ZOOM. And though the solution of clicking “+” or ‘-‘ might seem simple enough, the results may not be what you want. Suppose you slip-slide yourself to a really comfortable 219% on your big-as-picture window monitor that is the envy of all the partners? Great. But now email that document to one of those partners who happen to be on his/her tablet. What does he/she get? The word …
AND
as large as life. That’s because 219% is relative to the screen on which the document is opened and is remembered as a percentage by the document. The solution? A magical setting called “Page Width,” which secretly encodes the document with a “just right” setting that translates from screen to screen. This Page Width button is available in several places:

1. Click the Percentage Number next to the slider


The zoom screen will appear. Click the Page Width Radio Button and then “OK”.

2. On the View Ribbon, click the Page Width Button.

Indeed, it would be wise to right-click on this button and add it to your Quick Access Toolbar now.

The result is a page proportion pleasing to all – or at least most – and travels well with the document.

How to Change the Direction of Text in Word 2013:

There may come a time when you want to change the direction of the text in Word. Perhaps you are creating a table and want your column headings to be written vertically. This can easily be done in just a few steps:

  • In your table, select the cell(s) for which you want to change the text direction.
  • Under table Tools, click the LAYOUT tab.
  • Click TEXT DIRECTION in the Alignment section of the Layout tab.
  • Each time you click TEXT DIRECTION, a different direction is applied. Keep clicking until you like what you see.
  • You can also RIGHT CLICK on the selected text in the table cells and select TEXT DIRECTION from the popup menu to change the text direction on your table.

Tech Tip: Wondering Where the Open and Print Buttons Are on the Newer Versions (2007-2013) of Word?
Word comes off the shelf with minimum shortcuts displayed. A new toolbar feature called the “Quick Access Toolbar” (QAT) allows you to add the shortcuts (aka buttons or commands) you use the most to this handy toolbar located
Word Ribbonat the top of the Word window. There are two ways to add buttons to the QAT. Begin by identifying the QAT, it is located above the ribbon and by default looks like the image below. It has the Save, Undo and Redo button on it by default.
You’ll notice a small drop down arrow at the end of the QAT. Click on it to show a list of commonly added commands. Click each one you would like to add. You can also add a button from any other Ribbon in Word. For example, let’s say you insert a lot of footnotes and are regularly clicking the Reference tab and then the Footnotes button to insert that footnote. On your next visit to that button, RIGHT CLICK ON IT – you will be presented with a menu of options, one of which will be “Add to Quick Access Toolbar”.

Keyboard shortcuts to the ¶ and symbols in Word and WordPerfect
For legal professionals the paragraph and section symbol can be very handy! You can always find the Insert > Symbol > Special Characters but learn these quick keys as an alternative. (Note – you MUST use the number keypad and have NUM LOCK on for these tips to work).
Microsoft Word – To input the ¶ Paragraph Symbol, hold Alt, and on the NUMERIC keyboard type its code – 0182. For the Section Symbol hold Alt, and on the NUMERIC keyboard type its code – 0167.
WordPerfect – To input the ¶ Paragraph Symbol, hold Alt, and on the NUMERIC keyboard type its code – 1. For the Section Symbol hold Alt, and on the NUMERIC keyboard tap 2.

Microsoft Word Text Selection Tips
Learn these mouse tricks to quickly select text in Word (and many other programs – just try them!).

  • Double-click a word to select only that one word
  • Triple-click in a paragraph to select only that one paragraph
  • Hold the CTRL key on your keyboard plus one single mouse click to select one sentence

Outlook:

“How To Reset A Recurring Task In Outlook”

Calendar

Outlook’s recurring tasks are flexible enough to allow for scheduling changes and missed tasks. Here’s how to take advantage of its task scheduling features, thanks to author Susan Harkins of TechRepublic.

“Outlook treats recurring appointments and tasks differently. Recurring appointments come in sets that begin with the first appointment and end with the last; each appointment is visible on your calendar. In contrast, only one recurring task is visible at any given time. Outlook displays the next recurring task after you mark the current one as complete. If you skip a recurring task, you can mark it as completed or skipped and continue to the next recurring task. However, that won’t always be the case. In this article, I’ll show you how to avoid problems that can arise when you need to reset a recurring task.”
Read all the steps at this link: http://www.techrepublic.com/blog/microsoft-office/how-to-reset-a-recurring-task-in-outlook/

 

‘How to Import and Export Contacts Between Outlook and Gmail’
tech storage

Thanks to our friends at Law Tech Partners and How-To-Geek for this one!

You can use Microsoft Outlook with just about any email account, including Gmail-but Outlook doesn’t provide a built-in way to sync your Gmail contacts. If you’ve amassed a bunch of contacts in either service, you’ll have to import them from the other manually to use them.

You could re-enter each contact one by one, of course, but we recommend importing all of your contacts in one go. In this article, we’ll demonstrate how to first export your contacts from Gmail into Outlook, and then export from Outlook into Gmail.

To export contacts from your Gmail account, open a browser and log in to your account. Then, click on “Gmail” and then select “Contacts” from the dropdown.

Google is redesigning Contacts and you can try out the Contacts preview (click on “Try Contacts preview” in the menu on the left when viewing contacts in the old version). However, the Contacts preview does not allow you to export contacts yet, so we have to revert to the old version to export our contacts. To do that, click “Go to the old version” at the bottom of the list of options on the left.

Once you’re back in the old version of Google Contacts, click “More” at the top of the page and select “Export” from the dropdown.

Notice, you can export a group, selected contacts, or all your contacts into one of three formats. The export format should be an Outlook .CSV (CSV = Comma Separated Values, which means each field [Name, Address, Phone, etc.] is separated by a comma) file. Select the contacts you want to export, and then select the “Outlook CSV format” option.
Click “Export” to start the export process.

On the Save As dialog box, navigate to where you want to save your contacts CSV file. By default, contacts.csv is entered in the “File name” box as a suggestion for a name, but you can change that, if you want. Then, click the “Save” button.

When the export is finished, you can open the exported .CSV file in Excel and manipulate itby adding addresses, phone numbers, email addresses, and other information that will help round out your address book. While this is an optional step, it’s nice to be able to go through and make your contacts neat and consistent.

When you’re ready, it’s time to import your shiny new contacts file into Outlook. Open Outlook and click the “File” tab.

On the backstage screen, click “Open & Export” on the left and then click the “Import/Export” button.

The Import and Export Wizard dialog box displays. Select “Import from another program or file” under Choose an action to perform and then click the “Next” button.

Select “Comma Separated Values” and click the “Next” button.

Now, we need to select the file to import, so click the “Browse” button.

On the Browse dialog box, navigate to the folder where you saved the .csv file, select the file, and then click the “OK” button.

Under Options, decide whether or not you want duplicates to be imported. You can save yourself time later by selecting “Do not import duplicate items” now. Click the “Next” button.

Select “Contacts” in the Select destination folder box under the email account where you want to save your contacts. Then, click the “Next” button.

The last screen on the Import a File dialog box shows you what’s about to happen (“Import ‘Contacts’ from folder: Contacts”) and offers you the opportunity to map any custom fields you might have created in Gmail Contacts.

What does it mean to map custom fields? Simply, some of the fields in .csv file that came from Gmail might not match the destination address book you’re importing to, which means you’ll need to “map” them. As the dialog explains, you need to drag the value in the .csv file on the right, to the field in Outlook on the left that most closely resembles it.
When you’re done mapping fields, click the “OK” button.

Now, click the “Finish” button to complete the import process.

You can see your imported contacts by opening the “People” icon at the bottom of the left pane.

Your Gmail contacts are now available in Outlook.

Now, you can go through and edit to your heart’s content, adding images, mailing addresses, secondary phone numbers, and any other bits of information you think are important and relevant!
Set it, and forget it in Outlook

Outlook users, do you have hundreds of deleted messages sitting in your Deleted Items folder? Click on the File menu, then Options, then Advanced, and find the Outlook Start and Exit section.

Add a checkbox next to Empty Deleted Items folder when exiting Outlook, and every time you close Outlook, your Deleted Items folder will automatically be emptied.

To Open or Not to Open?

Do you receive a lot of spam and junk email? Are you worried about safely opening an unknown email? Most spam is pretty obvious, but many times we receive questionable email. You can actually utilize Outlook Express to see what’s in an email without opening it.

  • From your Inbox, right click on the message and choose Properties.
  • Click on the Details tab.
  • Click the Message Source button on the bottom.
  • Maximize the Message Source window.

You can now see the contents of the message and the type of attachment, if any, without the risk of launching any offending attachments and viruses.
5 Pro Outlook E-mail Tips:

  • CHOOSE WHICH E-MAIL ACCOUNT TO USE: You can quickly choose which one to use when sending messages by clicking ACCOUNTS, and then click the account you want from the list.
  • DELETE NAMES FROM THE AUTO-COMPLETE LIST: Select the unwanted name by using the UP ARROW or DOWN ARROW key and then press DELETE.
  • CLEAR YOUR ADDRESS HISTORY: To start fresh and clear your Auto-Complete cache, open the C:\Documents and Settings\user name\Application Data\Microsoft\Outlook folder, and then delete the profile_name.nk2 file. Outlook will recreate this file as you type new addresses.
  • NEED MORE TIME TO READ A DESKTOP E-MAIL ALERT?: Keep an alert from fading away too quickly by moving your insertion point over the alert while it is still visible.
  • TURN OFF NEW MAIL DESKTOP ALERTS: If you find the alerts distracting, on the TOOLS menu, click OPTIONS. In the PREFERENCES tab, click E-MAIL OPTIONS then ADVANCED E-MAIL OPTIONS. Under WHEN NEW ITEMS ARRIVE IN MY INBOX, clear the DISPLAY A NEW MAIL DESKTOP ALERT (DEFAULT INBOX ONLY) check box.

Learn to Customize and Use Email Signature Blocks

Most email service providers and smartphones allow you to customize email signatures — having more than one or two available to pick from. We’ll use Outlook as an example (if you don’t use Outlook, or use it plus something else, do a Google search to find a ‘How-to’ on your particular service or phone and set up your signature blocks using the following best practices).

A new email you are sending should contain your full contact information. At a minimum it should state your name, title, organization, email and phone number (optionally, physical address and fax number if still relevant in your day-to-day practice and email disclaimer, if applicable).

Outlook allows you to create an email signature for a NEW message and a second one for “Replies/Forwards.” That means, it will automatically add your custom signature block to a New outgoing message and add a different one to emails that you reply to or forward. It also allows you to create even more blocks should you need or want them. For example, you may serve on a charity board or as a leader of a group and need a signature block for those roles. To create your signatures in Outlook, open a blank new email message and go to Insert > Signature > Signatures to open the editor for signatures.

How to Add Holidays to Your Calendar in Outlook 2013:
Adding a particular country’s or religion’s holidays to your calendar is easy. Follow these steps:

  • Click the FILE tab.
  • Click OPTIONS from the menu list on the left.
  • On the Outlook Options dialog box, click CALENDAR from the menu list on the left.
  • From calendar options, click ADD HOLIDAYS.
  • When the dialog box opens, check the countries and/or religions whose holidays you want to add. Click OK.
  • A progress dialog box appears. If you checked many boxes this could take a short while.
  • When the confirmation dialog box appears, click OK.
  • You are brought back to the Outlook Options dialog box. Click OK.
  • Get ready to celebrate the holidays!

Outlook Tip – Add a New Person To Your Contacts
You can quickly create a new contact in your Contacts folder from an e-mail message you have received. With the message open, right-click directly on the senders name or e-mail. On the shortcut menu, click Add to Outlook Contacts.
outlook contacts

Outlook User: Quickly Copy an E-mail onto Your Calendar
Many e-mails would be more useful on your calendar than in your Inbox – payment reminders, conference call in-details, docketing-related e-mails. Outlook allows you to drag and drop e-mails from your Inbox onto the Calendar folder to convert that message into an appointment.
1. From your Inbox view click and hold the e-mail you would like to convert into an appointment.
2. Drag onto the Calendar icon on the left-side navigation pane and release.
3. Outlook will present you with an appointment window that will have use Subject line of the e-mail as the Subject line of the appointment. You can easily change the Subject as well as fill in the Location, Date and Time and other details.
4. Save and close to return to your Inbox, delete the original message.

Outlook Calendar


iPad/iPhone/Apple Watch:

Learn 5 things To Do Before Giving An Old iPhone or iPad To Your Kid

And the bottom line is simple: Don’t hand over an aging iOS device to your eager youngster before doing a little kid-proofing first.
Here’s why:
Like it or not, little kids love iPhones and iPads. They love to look at them, they love to tap and swipe the screen, they love playing iPhone games, and most of all, they love watching videos on them.
Giving your little ones a hand-me-down iOS device is an easy way to satisfy their desire for a screen of their own.
That said, you shouldn’t hand over your old iPhone or iPad without doing some kid-proofing first. Here’s five ways to prep an aging iPhone or iPad for your youngster, from wiping your data and setting up a child’s iCloud account to blocking web access and keeping her from racking up in-app charges on your credit card.
1. Wipe your old data
Before you hand over your old iPhone to your kids, you’ll want to make sure any and all of your personal data has been wiped clean. The best way to do so is to perform a “factory” reset, which wipes the iPhone’s storage and returns it to its factory settings. Naturally, you should first make sure you’ve backed up any old iPhone or iPad data you want to preserve. You may already have taken care of this step if you’ve previously upgraded to a new iPhone or iPad and restored your data from iCloud. If not, tap Settings, tap your iCloud profile, then tap iCloud > Backup > Back Up Now. You can also back up your old iPhone or iPad by connecting it to your Mac or PC and syncing it with iTunes.
Once you’re satisfied that your data is safe and sound, go ahead and wipe the device. Tap Settings > General > Reset > Erase All Content and Settings. Once the reset is complete, your old iPhone or iPad will return to its factory settings, just like the day it came out of the box.
2. Create a child’s iCloud account
While it may seem a little soon to, say, create an Apple ID for a toddler, take it from me: it won’t be long before your onesie-clad cutie is walking, talking and pleading for an iPhone upgrade—and when that happens, it’ll be easier to migrate her data and apps if she already has her own iCloud account. You can create a child’s iCloud account directly on your own iPhone or iPad. Just tap Settings, tap your iCloud username, then tap Family Sharing > Add Family Member > Create an Apple ID for a child.
3. Control what your kid can—and can’t—do on her iPhone or iPad
Once you’ve got your old iPhone or iPad set up with your child’s new iCloud account, it’s time to make some decisions on which iOS features will be fair game for your kid, and which will be off-limits. Tap Settings > General > Restrictions > Enable Restrictions, then create a Restrictions passcode.
Next, scroll down and disable all the iOS features that you’d rather your kid not mess with. You’ll probably want to disable Safari and the iTunes store right away. You may also want to block your child from installing apps, and if you don’t want your little one snapping a million photos of their crib, you might want to nix the Camera app, too.
In the “Allowed Content” section, make sure to disable in-app purchases, as well as block music with explicit music and any grown-up movies, TV shows and books.
4. Hide Settings, Mail, and other Apple apps
Even after you’ve thoroughly managed all of iOS’s Restrictions settings, you may still see some home-screen icons on your kid’s iPhone or iPad that you’d rather she not mess with. For example, the Settings icon should probably stay out of her hands, as well as the Mail app, Game Center, and the App Store. Here’s what I did before I gave my daughter my old iPhone: I hid all those various Apple apps in a “Hidden” folder in the very last iOS home screen. To create a home screen folder, drag one app icon on top of another, name the folder, then start dragging other app icons into the newly created folder.
5. Turn on Airplane mode
One way to make sure your little one doesn’t wander into a grown-up corner of the Internet on her iPhone is to cut off Internet access altogether, and the easiest way to do that is to turn on Airplane mode. (Of course, you can kiss Airplane mode goodbye once your children start clamoring for the streaming PBS Kids video app, which they’ll do once they hit about 3 or so.)
Just tap Settings, then flip on the Airplane Mode switch.
Hope these tips help getting your kid on his or her way to smooth — and safe — surfing!

 

‘How to See And Remove Devices Linked To Your Apple ID On Your iPhone’

Thanks to a new feature in iOS 10.3, you can now see (and remove) every device connected to your Apple account right from your iPhone.

You also can check the status of their Find My Phone and iCloud backup functions, check device info such as model, version, and serial number, and view and remove Apple Pay cards on the device. All this information gathered in a single place makes it extremely convenient to manage your stable of Apple devices.

To access the new menu, simply launch the Settings app on any iOS device signed into your Apple account. The new layout of the Settings app puts the menu we need front and center: Click on the profile link at the top of the screen to open up the Apple ID menu.

Scroll to the bottom of the Apple ID menu and you’ll see all the devices linked to your Apple account, including all iOS devices, Apple TVs, Apple Watches and authorized computers — authorized computers being any Windows or macOS machine you’ve signed into either iTunes or the iCloud software with.

We’ll select our iPad to take a closer look at the individual entries. Here you can see a variety of information about the device, including the status of the Find My iPhone or iPad function, and the status of the iCloud backup (Note: if you haven’t enabled either of these functions on the device, these top two entries will be missing altogether.)

In addition, you also can see the model number, the iOS version number, as well as the serial number of the device — which is super handy if you need to plug in the serial number for a warranty claim or the like but you don’t have the device right at hand. If the device has Apple Pay configured with an associated credit card, you can remove individual cards in this menu as well.

Finally, and most usefully, you can remove the device from your account with the “Remove From Account” link at the very bottom. With a single tap and confirmation you can remove any device from your account, but it’s important to understand what this accomplishes. This revokes access to any iCloud/Apple services (the person with the device will not be able to make any purchases with your account or access your account settings), but it does not wipe the device. In order to remotely wipe a device, you need to have the “Find My” feature turned on for that device and you need to first wipe the device before removing it.

Once a device is removed, you can add it back into the Apple ID control panel by — you guessed it — signing back into the device with your Apple ID.

 

‘How to Update your iPhone To Fix a recently Discovered Security Flaw’

(Via the New York Times)

One of the world’s most evasive digital arms dealers is believed to have been taking advantage of three security vulnerabilities in popular Apple products in its efforts to spy on dissidents and journalists.
Investigators discovered that a company called the NSO Group, an Israeli outfit that sells software that invisibly tracks a target’s mobile phone, was responsible for the intrusions. The NSO Group’s software can read text messages and emails and track calls and contacts. It can even record sounds, collect passwords and trace the whereabouts of the phone user.

In response, Apple on Thursday released a patched version of its mobile software, iOS 9.3.5. Users can get the patch through a normal software update.
Apple fixed the holes 10 days after a tip from two researchers, Bill Marczak and John Scott Railton, at Citizen Lab at the University of Toronto’s Munk School of Global Affairs, and Lookout, a San Francisco mobile security company.

“We advise all of our customers to always download the latest version of iOS to protect themselves against potential security exploits,” said Fred Sainz, a company spokesman.

In case you forgot the process, here is how to update your device:https://support.apple.com/en-us/HT204204

Read the full article here: http://nyti.ms/2bCXLNF

SAVE IPHONE STORAGE BY LIMITING THE MESSAGES APP
Source: THE APP FACTOR 

If you’re running out of local or iCloud storage space on your iPhone (or iPad), it may be time to check how much space the Messages app is taking up. By default, your iPhone or iPad is set to save any messages you send and receive forever. This can result in iPhone “out of storage” messages, slow performance, and slow-loading performance when scrolling through threads.

Unless you really need to save every single message, there’s a quick way to potentially save gigs of space in just a few taps. Here’s how!

Check how much space Messages.app is taking up

The first thing you’ll want to do is check how much space the Messages app is actually taking up on your iPhone or iPad. You can easily do this in the Settings app by following these steps:
1. Launch the Settings app and tap on General.
2. Choose Storage & iCloud Usage.
3. Tap on Manage Storage in the top section.
4. Look and see how much space Messages it taking up. For example, on my iPhone, it is taking up over 3GB of space.

How to check how much storage messages are taking up.
Photo: 
Ally Kazmucha/The App Factor


Photo:  Ally Kazmucha/The App Factor

This means that not only is that taking up 3GB of local storage, it’s also taking up that amount of space in iCloud. For those on a free, tiered iCloud plan, that can be the difference between being able to create a backup and getting an out-of-storage message.

Instead of manually clearing out all your texts and iMessages, there’s a setting you can check to automatically keep messages in check-

How to limit how many texts and iMessages are saved

If you aren’t precious about any specific messages on your iPhone or iPad, following the steps below will automatically remove older messages so things don’t get out of hand.
1. Launch the Settings app and choose Messages.
2. Scroll down and tap on Keep Messages.
3. Choose either 30 days or 1 year instead of Forever.
4. You’ll see a popup message asking you to confirm deletion of older messages.

How to limit how many messages are stored on your iPhone or iPad.
Photo: 
Ally Kazmucha/The App Factor

Now hop back into the storage section of the Settings app outlined above and see how much storage was saved. In my case, my storage usage dropped from over 3GB to 450MB. As you can see, that’s a pretty big savings.

Just keep in mind that if you have particular messages you want to save that are older, this trick may not work for you. However, if you have a Mac or other device that also syncs your messages, saving messages forever on only one device instead of all of them can result in huge gains in iCloud and local storage.

For example, since I have 1TB of storage space on my iMac and that’s backed up locally via Time Machine, I have years of messages stored on it. This way I can free up space in both iCloud and locally on my iPhone and iPad without actually losing anything.

If you’re running out of storage or iCloud space on your iPhone or iPad, give this a try and let me know in the comments how much storage space you were able to save!

‘Multi-task Using iPad Pro’s Split-Screen View’

The new iPad Pro allows for greater multi-tasking capabilities with the new split screen view. You can quickly check a second app without having to move away from the app you were originally using by sliding into a split screen view.

To enter this mode, press your finger on the right edge of the iPad Pro screen and then swipe left. This brings up the slide over sidebar. Choose which app is shown in the sidebar by swiping down to scroll through a list of apps. Tap the icon of the app you want to use. A preview of the app you’ve chosen will appear in the sidebar.

To close the sidebar, place your finger on it and swipe right. You can also tap anywhere on the screen outside of the sidebar to close it!

‘A Trio of Apple Watch Tips’

** Do you need to conserve battery power?
Use the Power Reserve mode, which just displays the time. Press and hold the side button, then slide the Power Reserve slider.

** Not ready to buy a pair of reading glasses but tired of squinting at the tiny text?
MAKE IT BIGGER! Go to Settings > Brightness & Text Size, and adjust to your preference.

** When you reply to a message with your voice, your Apple Watch offers one of two choices:
1. Sending it as dictated text, or sending your dictation as an audio clip.
2. If you prefer that your messages always send as audio clips or always as dictation, go to the Apple Watch app on your iPhone, then My Watch > Messages > Audio Messages.

‘A FINAL Trio Of iPhone 6s Tips: Two quick email options and Facedown Detection’

** Read an email or messages without opening it or marking it as read: Press on a message in your inbox to peek at the message contents, then slide up on the window to view a list of available actions. Release your finger to return back to the inbox or press harder to open the message. This also works in the Messages app.

** Respond quickly to an email message: Use 3D Touch to interact with the contact details in an email. Press firmly on the contact icon in the top right. This opens a menu that allows you to send them another email, open a Facetime call, or add their details to your address book.

** Facedown Detection: When you place your iPhone face down, it will use the ambient light to recognize when to turn off the screen in order to save battery life. If your phone is face down and not receiving light, the screen will remain off even when you receive Messages or Notifications.
‘A New Trio Of iPhone 6s Tips: Battery life, Wi-Fi Assist and Quick-Response Texts’

** Save battery life — To take advantage of ‘Low Power Mode’ in iOS 9, go to Settings > Battery and toggle it on to extend your battery life. However, if you do this, you will be unable to use background syncing, animations, and the “Hey Siri” function.

** Wi-Fi Assist — With Wi-Fi Assist, your iPhone 6S will use cellular data to boost a weak Wi-Fi signal. If your Wi-Fi is patchy, it borrows from the cellular data connection to boost the speed. Unfortunately, this will potentially use your data plan. Wi-Fi Assist set to be on by default. If you have a limited data plan, you will want to turn it off. Go to Settings > Mobile Data and scroll down to the bottom where you’ll see the Wi-Fi Assist toggle.

** Send a quick response to a text message — Force press on a text messaging thread in the Messages app to preview the conversation. Drag the preview window upwards to expose a list of quick responses that include things like, “Ok,” “Thanks,” and “Yes.”

A Trio of iPhone 6s Tips!

** Quickly switch to another app:

The multitasking menu can be accesses by pressing the Home button twice. With 3D Touch, press down on the left side of the screen and swipe to the right, you’ll see your last app and you can switch to it quickly. Press harder, and you’ll launch the full multitasking menu with all your open apps.

** Use Siri hands-free:

Now you are able to say “Hey Siri” when the screen is off and the iPhone 6S is locked and the phone will launch Siri. Settings > General > Siri

Siri only responds to your voice. To get started you’ll be prompted to say, “Hey Siri,” three times and then ask a couple of questions. Siri occasionally gets it wrong and may respond to others. and you’ll be prompted to go back through the process.

** Customize Spotlight search:

Swipe left to right on the home screen to get Spotlight search with Siri Suggestions. To make adjustments to what gets searched, go to Settings > General > Spotlight Search and toggle off what you don’t want included. Siri Suggestions can also be turned off here.Trio of tips on utilizing the hidden features on the iPhone 6s and IOS 9

Quick communications: Press firmly on a contact’s picture and you’ll open up a Quick Actions menu that lets you quickly and easily call, message or email the contact.

The hidden trackpad: Press and firmly hold the keyboard in an app to turn it into a trackpad. Slide your finger to control the cursor. Press even harder and you’ll begin highlighting words. This feature only works with Apple’s keyboard.

Peek and Pop: Press down on an email or a web link and you’ll get a “Peek” at the contents. Swipe your finger up to reveal a menu of options, such as Open Link, Add to Reading List, or Copy with a website link. When you let go, you’ll drop back to where you were. If you want visit that website or open the full message, press down harder to “Pop” in.

‘All About the iPad Apps’

** To show the apps bar, swipe up with four fingers. To hide the apps bar, swipe down with four fingers.

** Set the iPad to erase all data after 10 failed passcode entry attempts by choosing: Settings > General > Passcode Lock > Erase Data

** To kill running apps (you should do this every couple of days anyway!), reveal the multitasking bar and hold an icon till it shakes, tap the minus sign on all running apps. Hit the Home key when done.

‘Caps lock, apostrophes and home screens — oh my!’

** Caps lock by just double-tapping the Shift button. Tap it again to release. (You may need to first “Enable Caps Lock” in Settings > General > Keyboard)
** Don’t bother with apostrophes when writing contractions — the iPad will automatically insert them for you!
** Want to return to the Home screen from an open app quickly? Spread all five fingers out on the screen and slide them to the center.

‘Trio of iPad tips’

  • Need a full stop? Double-tap the spacebar to get a period followed by a space.
  • Enable Safari’s AutoFill feature for filling out forms on websites. Settings > Safari > AutoFill
  • Change your e-mail signature. Always include your email and phone number. Settings > Mail > Contacts > Calendars > Signature

‘More iPad Tips!’

This go ’round, learn how to …

** How to take a screenshot
** How to tap-select a single word or entire paragraph
** View a list of suspended apps

SCREENSHOT: Take a screenshot by pushing the Power and Home buttons at once for half a second. You’ll find the image in your photo library.

TAP-SELECT CONTENT: Double tap a word to select it. Four fast taps on the same word to select a whole paragraph.

VIEW APPS: Press the Home button twice to bring up a list of currently running or suspended apps (this is the “apps bar”). Swipe the apps bar all the way to the left to access playback controls, the iTunes app, volume controls and to activate an Apple TV connection

‘Change Your Default Signature On Your iPhone/iPad’

The annoying default email signature on an Apple device says – ‘Sent from my iPad/iPhone.’

But what if you don’t WANT people to know where you sent an email from — or what if you think the tag is completely useless to include to begin with?

To remove the default signature and add your own, go into Settings and tap on Mail –> Contacts —> Calendars. Find Signature in the fourth section down, then enter your own customized signature.

Using ‘Reachability’ for the iPhone 6 and 6 Plus

As you may have noticed, the new iPhones are massive. It’s difficult to reach the top of the iPhone 6 Plus display with one hand. When you need to tap something near the top of the display, double-touch the home button. This will shift the entire screen downward allowing you to reach whatever you need.On the iPhone, a double tap on the home button will open the app switcher interface. To use Reachability, you want to double-touch the home button without actually depressing it.

‘Summon Siri’

Summoning Siri can be done with your voice when your phone is charging by turning on the “Hey, Siri” function.

To enable this feature, look in Siri’s settings. Voice activated Siri is a large drain on the battery which is why it will only work when the phone is charging. This is a great way to remain hands-free while driving!

‘Message like a Madman (or woman) on your iPhone 6’

Here’s several tips for when you’re using the SMS or MMS messaging functions on your iPhone 6.

** Select “Details” at the top of a SMS or MMS to access the contact info for the person you’re texting with and the photos/videos you’ve sent each other.

** “Messages” also archives ALL the images you’ve shared. If location sharing is enabled, you can see where chats are sent from.

** You have the ability to mute a conversation. The mute switch is particularly useful when you’re in a group chat.

** You also can remove yourself from any chat. On the Details screen, select “Leave this conversation”.

‘Saving. That. Battery.’ (Tips for Apple iPhone 6)

iPhone 6:
Want to see which apps are draining your battery? Go into Settings > General > Usage. Your apps will be ranked in descending order. The default view shows the worst offenders over the last 24 hours and gives you an opportunity to close them. And also move the slider at the top to see your usage over the last week.

Use Magic Fingers to Switch Between Apps

Apple lets you utilize your iPad’s larger screen by allowing you to switch between apps quickly using four or five fingers and dragging them sideways. You can also close out apps this way by pinching all of your fingers together.

To enable the feature, go to Settings, turn on Multitasking Gestures.

The Quicker the Better
Need to charge your iPhone or iPad quickly? Simply go to ‘settings’ and select ‘Airplane Mode’ to charge your device twice as fast.

‘Extending’ your iPhone’s capabilities
iPhone users … need to call someone with an extension? Just dial the phone number, tap and hold the star (*) key. A comma will appear, tap it and then enter the extension number. This forces the phone to dial the main number and wait until the call is answered, and then dial the extension automatically!

Feeling ‘shaky’ about your iPhone message?
Did you change your mind and need to quickly delete while typing a message on your iPhone? Instead of pressing delete to remove each individual character on the keyboard, shake your device once and choose Undo Typing. Everything will be deleted with one click.

2-for-1 Special on iPhones

  • Want to quickly hide a banner notification? Simply swipe right to left to hide the notification.

  • Need to charge quickly? Put your device in Airplane Mode to charge twice as fast.


How to Reset the Home Screen Layout on Your iPhone or iPad:
If you have too many apps cluttering up your screen, and organizing them seems daunting, reset to the default screen so you can start over. This process will NOT delete your apps, it will simply move the icons around.

  • Go to SETTINGS, choose GENERAL, then scroll to the bottom and choose RESET.
  • In that screen choose RESET HOME SCREEN LAYOUT. Do not use the other options!
  • Now you can go to your home screen to see your default icons and all of your other apps will appear on the remaining screens. Have fun organizing them all over again!

iPhone Settings ScreenTech Tip: Customize Your E-mail Signature on iPhone & iPad
It’s easy to replace the default “Sent from my iPhone” signature to one of your own. Simply go to
Settings > Mail, Contacts, Calendars > scroll down to Signature. With the newest versions of the iOS operating system you can create a different signature for each e-mail account on your device.

iPad Keyboard Shortcuts for Lawyers
There are useful hidden characters on the iPad keyboard. To reveal them press and hold the displayed key:

  • Use the comma key for an apostrophe
  • The period key reveals a single quote mark
  • On the numeric keyboard the quote mark hides smart quotes and other symbols
  • Need the section symbol? Look for it under the ampersand on the numeric keyboard
  • How about a bullet? Hold the hyphen on numeric keypad
  • Curly quotes can be found under the quotes key on the main keyboard
  • An ellipses is hidden under the period on the main keyboard

More special characters are hidden under the “123” key on the numeric keypad. To see them, switch to the numeric keypad and hold for a moment on the “123” key shown.


Apple


Power through

Do you know about your Mac’s Preview’s power features? Have you ever used Image Capture? Don’t clog up your system with apps and drivers for digital cameras and scanners. Try Image Capture – it’s in the Utilities folder. With this you can control most modern scanners (or the scanners in multifunction printers) both wired and wirelessly, and import from digital cameras, including iOS devices.

Pull up the panel at the bottom-left for extra options. You can set preferences to tell your Mac which app should launch when you connect each of your devices.


Take a screenshot on a Mac

For Macintosh users, capturing a screen shot is easy.

To capture a shot of your entire screen, press Command (?)-Shift-3.

Or to capture just some of your screen, press Command (?)-Shift-4, and then drag the crosshair pointer to select the area. (Hold Shift, Option, or the Space bar while you drag to resize the selection area. To cancel, press Escape (esc) before you release the mouse button).

The screenshots are saved as PNG files on your desktop. They’re automatically named ‘Screen shot (date and time).png’.


Mobile:

Seven Features To Consider When Buying A New Smartphone

With so many options when it comes to smartphones these days, it might be difficult picking the right phone for you. These are just a few things to consider when picking a phone:

  1. Budget. This is the single most important thing you need to consider when purchasing a phone. You can’t be holding N50000 and hope to buy an iPhone 7. In essence, your budget determines the options you have in purchasing a phone.
  2. Screen size. For someone like me, I like to know the difference between a phone and a tablet. So I still prefer smartphones just big enough for me to view. Nothing too large. Just know that the larger the screen size, the more energy it will consume.
  3. Battery Life. This will be very important for you especially if you’re always on the move or there is no constant supply of power where you live. Trust me, it could be really annoying when you want to retrieve some important information then your battery just goes off. Blackberry and HTC phones have a bad reputation when it comes to battery life.
  4. Camera. If you are a selfie addict or your work requires you taking pictures now and then or you just like to capture moments generally. A phone with a high megapixel, say from 15 upwards will be good. However, the best way to determine camera quality is to compare pictures taken by smartphone users of the phone you are considering.
  5. Durability. Metal back phones are usually believed to be the more durable than plastic ones. However, the single best way to determine the durability of a phone is to check the “drop test” of the phone on YouTube.
  6. Removability of battery. For someone who likes to have more than one battery and change to the other once the battery is drained, an iPhone or any other phone with a sealed battery might not be good for you.
  7. RAM and processor speed. This will determine how fast or slow the phone will work. If your phone has a low RAM or processor speed, expect it to go off at certain types like when you open several applications or are trying to send a lot of media files over the internet at once. 2GB of RAM is a fair level for most people.

 

How To Find The Best Texting Apps for Android

 

“Over the course of the past decade or so, phone calls have died off as our primary form of communication with most people, with text messages being the replacement. And if you’re going to use texting as much as you do, you might as well be using the best apps to do it. Let’s talk about ’em.

1. The Best for Most People: Android Messages
Android Messages is Google’s vision for SMS apps on Android, and the stock option on Nexus and Pixel devices. The good news is that it’s available in the Play Store, so it works on any phone, and it’s completely free.
What makes this app such a good choice is its clean, minimal interface— it just works really well. It isn’t filled to the brim with superfluous features, it just does what it does. Really, this is what most of us have come to expect from Google’s apps.
Like all good SMS apps, it supports MMS (multimedia messaging), but it also has a few other tricks up its sleeve. It allows users to attach pictures and GIFs, stickers, voice recordings and location data to their messages.
You can also customize conversations by assigning specific colors to contacts, but it will also do this for you automatically if you don’t want to be bothered with setting up each contact. After a while, you start to associate each contact with their color, so you can glance at your phone and know who exactly the text is from just by color. It’s a simple feature that just makes sense.

2. The Best for Convenience: Facebook Messenger
Nearly all of us are on Facebook, and if you’re anything like me, you use Facebook Messenger almost as much as SMS for talking to friends and family. But here’s the thing: you can actually do both things directly from the same interface, since Facebok Messenger supports SMS. It even has what I feel is the best feature of the app: Chat Heads for your text messages. So you can unify all of your messages in this one place. I dig it.
If you’re already Facebook Messenger user, you can easily enable SMS in the app to give it a try. First, open the app and tap on your profile picture in the upper-right corner.
In this menu, scroll down and find “SMS.” Tap on that, then hit the “SMS in Messenger” slider.
A popup may ask if you’d like to use Messenger as your default client—just tap “Yes.” All sorts of new options will be available after that, so feel free to customize it to your liking. Otherwise, you’re ready to start using SMS in Messenger.
It’s also worth mentioning that aside from the normal Messenger features (like Chat Heads), Messenger also does this cool thing where it groups together “business” SMS—any sort of texts you get from businesses with promotions, etc. This is pretty sweet because it keeps your feed cleaner. I think that’s pretty cool.
Also, if you just want to see SMS and keep your Facebook Messages out of your feed, just tap the “SMS” button in the top beside your profile image. Bam!

3. The Best for Power Users: Textra
If you’re looking for all the bells and whistles from you SMS client, then look no further than Textra. This thing is chock-full with killer features, but it still somehow manages to not feel bloated.
But really, I think that’s what makes Textra so great: on the surface, it can be as simple as you want it to be, but if you feel like digging in, you can really customize it to do so much more.
Out of the box, it features a clean, dark interface. But if you’re not into that, it has theme support—like, dark, black, and even a smart mode that will be light during the day and switch to night mode at a specific time. You can also completely customize the color palette used, as well as the chat bubble and icon color. So, if you’re into aesthetics, you can pretty much get Textra to look however you want.

But there’s so much more—honestly, more than you’d feel like reading if I tried to cram it all into this post. That said, here’s a quick list of some of my favorite things about Textra:
** You can rename group texts.
** You can specify a sending limit for MMS messages, and Textra will compress accordingly.
** Sent sounds are optional.
** It supports blacklisting numbers.
** Quick replies, heads up notifications, and everything else related to notifications are customizable.
** It features scheduled messages.
…and really, that’s just the start. Like I said, if you’re a power user, this is the app you want!

‘7 Features To Consider When Buying A New Smartphone’

With so many options when it comes to smartphones these days, it might be difficult picking the right phone for you. These are just a few things to consider when picking a phone:

1. Budget. This is the single most important thing you need to consider when purchasing a phone. You can’t be holding N50000 and hope to buy an iPhone 7. Kolewerk! In essence, your budget determines the options you have in purchasing a phone.

2. Screen size. For someone like me, I like to know the difference between a phone and a tablet. So I still prefer smartphones just big enough for me to view. Nothing too large. Just know that the larger the screen size, the more energy it will consume.

3. Battery Life. This will be very important for you especially if you’re always on the move or there is no constant supply of power where you live. Trust me, it could be really annoying when you want to retrieve some important information then your battery just goes off. Blackberry and HTC phones have a bad reputation when it comes to battery life.

4. Camera. If you are a selfie addict or your work requires you taking pictures now and then or you just like to capture moments generally. A phone with a high megapixel, say from 15 upwards will be good. However, the best way to determine camera quality is to compare pictures taken by smartphone users of the phone you are considering.

5. Durability. Metal back phones are usually believed to be the more durable than plastic ones. However, the single best way to determine the durability of a phone is to check the “drop test” of the phone on YouTube.

6. Removability of battery. For someone who likes to have more than one battery and change to the other once the battery is drained, an iPhone or any other phone with a sealed battery might not be good for you.

7. RAM and processor speed. This will determine how fast or slow the phone will work. If your phone has a low RAM or processor speed, expect it to go off at certain types like when you open several applications or are trying to send a lot of media files over the internet at once. 2GB of RAM is a fair level for most people.

(Credit: http://pulse.ng/tech/)

‘The 28 Best Hidden iOS 10 Features Everyone Should Know’

Straight from LawTech Partners and Adriana Linares — The Florida Bar’s Technology Consultant — here are some of their favorite lesser-known features arriving with iOS 10.

Some are big, some are small, but they’ve all been invaluable over my past few months testing the operating system.

1. Change your Home button’s behavior
Don’t like the new Lock screen behavior in iOS 10? You can change it right back in the Settings app.
2. Get rid of all your Notification Center alerts
Trash five days’ worth of Instagram notifications by force pressing (or long pressing) on the X on your notifications screen to bring up an alert to clear all notifications.
3. Change the brightness of your flashlight
Don’t want to wake your partner, but need to find your keys on the nightstand? Force press on the Flashlight icon in Control Center to access three new options: Low Light, Medium Light, or Bright Light.
4. Magnify your surroundings
If you’ve ever wanted to use your iPhone as a magnifying glass, the Accessibility options in iOS 10 will make your day: The new Magnifier setting in Accessibility turns your iPhone camera into a giant magnifying glass with a super-zoom, flashlight, brightness and contrast filter, and more.Messages:
5. Pinch-to-zoom stickers to make them bigger (or smaller)
After you’ve peeled a sticker off and are getting ready to send it on its merry way, you can add a second finger to pinch-to-zoom in or out on the sticker – this will make it bigger or smaller on your message.
6. Use stickers to replace emoji (or people’s heads)
More of a troll than a true hidden feature, you can place stickers atop almost anything – including images and emoji! It’s a pretty hilarious way to spruce up a Messages conversation.
(And don’t forget this handy trick to remove stickers, if you’ve been pranked.)
7. Messages conversations sort images separately from attachments
If you’re in a group chat full of file transfers or you simply want to separate the GIFs from the ZIPs, you can tap the Info button in a Messages conversation and scroll down; your images and attachments are sorted into two different categories.
8. Individual read receipts for each Messages conversation
If you want more fine-grained control than ‘Everyone can see when I’ve looked at their messages,’ you’re in luck with iOS 10. The Send Read Receipts button is hidden behind the Info button in any Messages conversation.
9. Turn on Low Quality Image mode to save bandwidth
All those animated stickers and wayward GIFs can bulk up your iMessage archive in a hurry. To save your poor iPhone from stuffing itself full of images, you can turn on Low Quality Image mode in Settings > Messages to reduce sent and received image sizes.Siri:
10. Siri offers suggestive corrections now
Did Siri mishear your dictation to your significant other as ‘I need a hammer witch’ when you meant ‘I need a ham sandwich?’ Rather than manually typing out your correction, you can tap on your spoken phrase in the Siri interface and Siri will automatically provide several alternative guesses as to what it thought you said. This has the added benefit of training Siri to better understand your voice – though you can still always enter manual text correction if your assistant is way off base.
11. Siri takes selfies
Ask Siri to take a selfie, and you’ll be instantly whisked away to the front-facing camera. Whee!Maps:
12. Siri, find my car
If your car has Bluetooth or CarPlay, Maps can automatically display it on a map, along with when you last turned the car off and space for notes and a photo of your garage level, if you’re the kind who forgets such things. (I am.)
You can also ask Siri ‘Where’s my car?’ if you want a quick and precise location, and even get directions to it.
13. Don’t take me on the ferry
If you frequently use public transportation but would prefer Maps didn’t show you options you never take, you can customize Transit to ignore routes on buses, trains, ferries, or commuter rail.
14. Quickly share your location
You can send friends your whereabouts faster than a speeding bullet by either pressing firmly on the Maps icon to trigger 3D Touch or by tapping on your GPS locator inside Maps itself. (Tapping on the blue GPS locator is also handy if you need your current longitude and latitude for any geocaching hunts.)Mail:
15. Sort your inbox to frequently used mailboxes
If you have the Move option selected as your Swipe Left gesture in Settings > Mail, you’ll get an additional shortcut thanks to iOS 10’s machine learning: After filing a few messages, Mail will start to offer suggestions on where you should file the message (i.e. ‘Coupons and Bills’) rather than making you select the same option repeatedly.
16. Enable complete threads
Mail has had message threads for awhile, but iOS 10 brings a Settings option for Complete Threads: It lets you view every message in the thread – your sent emails included – and you can even sort by newest at the top or bottom, to your personal preference.
17. Automatically unsubscribe from mailing lists
As part of its proactive suggestions, iOS 10 attempts to identify subscription emails, and will present you with a banner that you can tap to automatically unsubscribe from that list if you’d rather not be on it any longer. Sayonara, searching through fine print!Safari:
18. Quickly close all tabs
Want to clear everything currently open in your browser in a hurry? Tap and hold on the Pages button in Safari, and you’ll get an option to close all your tabs at once. (Note that this won’t clear your history – you’ll have to go into the Bookmarks section for that.)
19. View (and delete) individual website data
Want to get rid of a specific tracking cookie or bit of web data? If you poke into Settings > Safari > Advanced, you can view and delete individual website data groupings.Camera & Photos:
20. Third-party apps support shooting and editing in Raw format
For professional photographers or people who like post-processing their images, this is a big deal. I’ll let Ben Rice McCarthy explain further.
21. Use Markup on your Photos
The Photos app now supports Mail’s Markup extension, allowing you to draw on your screenshots or images, add callouts, and more. And it’s all non-destructive, so if you don’t like what you’ve done, you can erase it and start from scratch.Music:
22. Groove out to your Favorites Mix
With iOS 10 and Apple Music, Apple has introduced a customized weekly playlist of new music, based on what you listen to and enjoy. Your Favorites Mix is updated every Friday and (in my experience) contains a wide variety of styles and artists, all of which flow together very nicely. You can even save the playlist to your local collection if you enjoy it.
23. Scroll up inside the mini-player to access Lyrics and Up Next
Lyrics are new to Music in iOS 10, while Up Next has moved into a more prominent spot, but both can be hard to discover naturally. With the miniplayer fully open, just swipe up to view (or hide) lyrics, along with your upcoming song queue.
24. Optimize your music storage (or don’t!)
Previous to iOS 10, Apple would automatically try to manage the size of your local music collection to prevent you from stuffing your iPhone – sometimes with disastrous consequences, if you ended up in a place that lacked the internet.
iOS 10 has changed all that, making Optimize Storage a conscious choice on the user’s part: You can either let Apple manage your local collection, or you can keep everything you download and manage it yourself. Your choice.Miscellaneous:
25. Save your voicemail messages
Whether you’ve gotten valuable information in your voicemail or just want to replay a sweet message from a family member, iOS 10 will let you save your voicemail messages via the Share button.
26. Get to bed!
Short of coming into your house and forcing you to go to bed at a certain hour – Apple can’t magically solve your sleep problems – but the company can at least try to aid in your effort to get better sleep. Clock’s new Bedtime feature coordinates your normal alarm wakeup time with helpful alerts and reminders pre-bedtime to get you to unwind and go to sleep on time.iPad improvements:
27. Switch the left pane in Split View with Spotlight
If you have a Smart Connector or Bluetooth keyboard connected to your iPad, you can trigger Spotlight (Command-Space) from anywhere – even when you’re in Split View! As such, it lets you launch any app into the left pane, even if it’s not in your recently used apps (Command-Tab).
28. Give your hardware and software keyboards different settings
Autocorrect and auto-capitalization is great when you’re typing on a software keyboard, but can turn into a huge pain when you’re using something more reliable. With iOS 10, though, you can choose different settings for each keyboard option – no more random capitalized words for your Bluetooth or Smart Connector keyboard!

‘Everything You Need To Know About Periscope — Part 4’

So over the last three weeks, we’ve shown you how to:

1. Start your Periscope account and ink it to your Twitter feed
2. Watch a live stream and
3. Set up your own live stream

And today we complete the process by showing you how to stream your video and all the functions that come with it.

So let’s begin!

** Before you begin broadcasting, you can type an introduction about what you’re going to air. A text field appears at the top of the “Broadcast Now” screen. Right beneath are the four options to control your video sharing.

** Tap on the location icon to enable Location Sharing. People watching your video will know where you are. Do not tap on the location icon if you do not want to share your location. ?

** Tap on the padlock icon if you want to do a Private Broadcast. Private Broadcasts do not appear in the Global List and only the people you invite can join. Enter the names of the people you want to invite to your Private Broadcast on the next screen.

** Tap on the chat icon if you only want to allow users that follow you to chat on the video. This restricts non-followers from leaving messages on your video. If you would like everyone to comment freely, leave the chat icon alone.

** Tap on the Twitter icon if you want your video to be posted as a tweet. Once you start broadcasting, it will also be posted on Twitter, which means everyone following you there can also see it. Leave this if you don’t want to post a tweet about your video. ?

** Tap on the red “Start Broadcast” button right below the four options. You are now live! Point your camera to yourself or to the areas you want captured on video.

** When you have finished broadcasting, swipe down anywhere on the screen. A red “Stop Broadcast” button will appear. Tap on it. Your live streaming has just ended. A summary screen will appear. ?

** Immediately after your live event, your video will be uploaded. Once done, a play button will appear. Tap on this button to replay your video. Your video can be saved locally to your iPhone’s Camera Roll. Tap on the “Save to Camera Roll” button on the bottom part of the screen.

That’s it! You’re now a Periscope master. Enjoy!

Everything You Need To Know About Periscope – Part 3′

Periscope is so new and cool and exciting, it’s getting a four-part series in our Tech Tip section.

Last week, we showed you how to to ‘Watch/Interact With A Live Periscope Feed.’ And this week, we *finally* get around to teaching you how to set up your very own live stream!

Just follow these steps:

1. Tap on the camera lens icon on the bottom menu. (NOTE: Before you can begin doing a live stream, you have to go into your settings and set your iPhone or Android to support video broadcasting).

2. A step-by-step guide will help you get set-up. Tap on the “Enable Camera” button on the menu. The app will request access to your iPhone’s camera. Tap on the OK button to allow. ?

3. Tap “Enable Microphone” button on the menu. The app will request access to your iPhone’s microphone. Tap on the OK button to allow. ?

4. You can opt to share your current location, which will show during your live stream. Tap on the “Enable Location” button on the menu. The app will request access to your iPhone’s location services. Tap on the Allow button to allow. ?

And, viola: You’re ready to live stream!

That’s it for Part 3! Next week, we close out the series by showing you can stream a live video on Periscope and some settings to optimize your broadcast!

Everything You Need To Know About Periscope – Part 2′

Periscope is so new and cool and exciting, it’s getting a four-part series in our Tech Tip section. Last week, we showed you how to set up your Periscope account and connect it to your Twitter feed.

So this week, in Part 2, we teach you how to ‘Watch/Interact With A Live Periscope Feed.’

** From the list of ‘Live Broadcasts’, tap on the name of the person you want to watch. A “LIVE” flag appears on the person’s box that’s currently streaming.
** View Global List: If you don’t have any that’s currently live, you can tap on the “View Global List” instead. You can also tap on the world icon on the bottom menu. You will be brought to the Global List showing all the people currently broadcasting live. Swipe up and down to view your options. Tap on the one you’d like to watch now.
** Viewers watching the same live video can post messages that can be seen by everyone — To send your own message to the group, tap on the text field on the bottom and a keypad will appear. Type your message, and then tap the Send button. Your message will appear on the messages stream over the video.
** All the people currently watching the same live video can post messages that can be seen by everyone. These messages appear from the bottom left of the screen going up. Join the conversation by tapping on the text field on the bottom and a keypad will appear. Type your message, and then tap the Send button. Your message will appear on the messages stream over the video.
** Like what you are watching? Send a heart by tapping anywhere on the screen. Hearts you send will be green, while the hearts other people send will be red.

That’s it for Part 2! Next week, we go next-level and teach you to set up your very own Periscope live stream!


Everything You Need To Know About Periscope – Part 1′

Periscope is so new and cool and exciting, it’s getting a four-part series in our Tech Tip section. So here goes Part 1 …

Live streaming from mobile devices is the latest trend in social media. Attorneys are using apps like Periscope as a way to connect with their clients and potential clients. Lawyers can answer general questions and communicate live with their viewers in real-time. Replays of the live event are available for 24 hours. This is a great way to attract new clients and use video to grow your law firm by providing information content that is timely, relevant and positions the attorney as an expert in their area of practice. Broadcasting options can be private, shared with followers only, or shared publicly.

Setting up your Periscope Account:

** Download the Periscope app from the App Store or Google Play
** Launch the App
** Sign in with your Twitter account (a MUST since this is a Twitter creation). Tap the OK button on the authorization message to allow Periscope access to your Twitter account.
** Tap “Create Account” to start using Periscope. Periscope will link with your Twitter account.
** Follow People. A list of featured people and people you follow on Twitter will be shown. Select the ones you want to follow on Periscope. A check icon will appear beside their names. Tap on the Done button on the upper right corner.
** You’re now set to use Periscope! Your main dashboard screen will list the people you are following that are live and that have recently broadcasted.

Next week in Part 2, we’ll show you how to watch a live video — that is, if you’re not a Periscope expert by this time next week! Enjoy!

‘Surf Privately On Any Mobile Device Or Tablet’

If you don’t want your internet browser to save a record of what sites you visit and download, you can browse the web in incognito/private mode.

Incognito mode opens a new window where you can browse the Internet without saving the sites you visit. You can open many tabs in incognito mode and navigate back and forth between the pages you visit. When you close the tabs, your internet browser won’t save the sites you’ve visited.

Google Chrome users (Android devices):

** Open the Google Chrome browser.
** Tap the Menu icon or option (looks like three dots on some devices, other devices may have different icon).
** Tap the New Incognito tab option in the Menu.
Tip: To leave Incognito mode, simply close the incognito tab.

Safari users (iPad and iPhone):

** Open the Safari browser.
** Tap the New tab icon Safari New Tab to open a new tab in the browser.
** Tap the Private option.

(For iOS 7 or earlier, follow the steps below instead)

** Open the Safari browser.
** Tap the New tab icon Safari New Tab to open a new tab in the browser.
** Tap the Private option.

Tip: To leave Private Browsing, simply repeat steps 2-3 listed above.

Dictate Using Your Device’

Typing on a touchscreen is a lot harder than using a keyboard, so dictate your texts and emails instead. To dictate on an Apple device or any Android, go to the keyboard and look for the microphone icon that’s usually on the bottom-left corner. Click it, and start speaking. You might have to go in afterwards and clean up some things–adding capitals to words and cleaning punctuation.
To make it easier, speak clearly, and announce your punctuation.

‘Hello John, COMMA, thanks for sending the reports PERIOD, NEW PARAGRAPH. Have a great day, John.’

Samsung Galaxy S5: ‘One-Hand Mode’ & ‘Hands-Free Answering’

The Samsung Galaxy S5 is a large smartphone boasting a 5.1-inch 1080P HD display. Thankfully Samsung created ‘One-Hand Mode’ to make the screen smaller for easier use when you only have one hand free. Go to Settings -> One-handed operation -> On. You can move the usable part of the screen around to make it smaller for easier use.

For ‘Hands-Free Answering,’ the Galaxy S5 sensors know when you pick the phone up and place it next to your ear. It can automatically answer a call if your hands are full or you are busy. Go to Settings -> Motions and gestures -> Direct call -> On.

‘What Do All These S5 Buttons Do?’

The Samsung Galaxy S5 is loaded with features that you may not even realize are there. Here are just a few tips on how to better navigate the S5:

** Home Button Once – Home
** Home Button Hold – Google Now
** Home Button Double Tap – S Voice
** Back Button Once – Go back
** Back Button Hold – Turn on Multi-Window Mode
** Multitasking Button Once – Open multitasking menu
** Multitasking Button Hold – Acts as a settings button.

‘Have an ‘Air’ About Yourself’

The Samsung Galaxy S5 uses a small sensor to detect when your finger is hovering over the screen.

When a feature called ‘Air Gesture’ is turned on, you can see more details about a calendar entry, see a bigger preview of a photo or even a contact while dialing all by holding your finger over the application.

To enable it, go to Settings -> Air View -> On. This will turn the feature on and show you where you can use it.

‘Saving. That. Battery.’ (Tips for Apple iPhone 6 and Samsung Galaxy S5)

Samsung Galaxy S5:
The Ultra Power Saving mode on the Galaxy S5 will turn the screen black and white and limit app access while still letting you make calls, send texts, use the internet and other features. This is designed to help you make even a 5% of the battery last all night when you can’t get to a charger. With 30% battery life the phone can last almost 5 days in standby. Go to Settings -> Ultra Power Saving -> On and the system will switch over in a few seconds.

iPhone 6:
Want to see which apps are draining your battery? Go into Settings > General > Usage. Your apps will be ranked in descending order. The default view shows the worst offenders over the last 24 hours and gives you an opportunity to close them. And also move the slider at the top to see your usage over the last week.

Ask Your Smartphone to Calculate a Date
iPhone users can ask Siri “What is 45 days from January 1′. Siri will tell you that it’s “Saturday February 15th, 2014” and she might even mention it’s a holiday. Ask her “What is 5 days before February 19th” and she’ll tell you “It’s Friday February 14, 2014 (Valentines Day”. Don’t have an iPhone? Try it with any voice-enabled smart phone and see what happens!


Security:

“5 Ways To Become A Smaller Target For Ransomware Hackers”

Hacker in hoodie over computer

This weekend’s global online extortion attack reinforces the need for businesses and other large organizations to update their computer operating systems and security software.

The attack largely infected networks that used out-of-date software, such as Windows XP, which Microsoft no longer offers technical support for.

Hackers bait users to click on infected email links, open infected attachments or take advantage of outdated and vulnerable systems. Th